Logistics Assistant

Première Urgence - Aide Médicale Internationale (PU-AMI) is a non-profit, non-political and non religious humanitarian NGO. Its objective is to bring about a global response to the basic needs of populations suffering from acute humanitarian crisis and to allow them to recover their autonomy and dignity.   Today, PU-AMI is intervening in 22 countries in Africa, the Near East, Caucasus, Asia and the Caribbean to cover the needs of populations affected by conflict, natural disasters or economic crises.   PU-AMI has been active in Lebanon since 2001 implementing emergency and recovery projects in Water, Sanitation and Hygiene, in Shelter Rehabilitation, Food Security and in Livelihood Recovery sectors."   OVERALL MISSION   General objective The Logistic Assistant has to ensure and support the logistics activities of PU-AMI base and programs. Responsibilities and tasks   Ø Supply Chain and procurement -      To supply items/materials according to base requests and orders (mission & program) -      To use PU-AMI supply chain and procurement’s procedures -      To identify suppliers according to PU-AMI orders -      To control quality and quantity -      Collects quotations from the market for PR-s as assigned by logistician – as per PU-AMI standards and formats   Ø Archiving -      To help in gathering archives from programs -      To help in shipping the archives to Beirut to be prepared to be sent to the Headquarters -        Ø Stocks management -      To support the management of the stocks by filling the relevant documentsFollow the PU-AMI Store Policy and Procedures Guidelines -      Receive the goods as per the description on the purchase order/request. Inspects gods upon delivery and rejects inadequate, broken, lower quality and other items not meeting the requirements of the order -      All other activities to ensure the smooth store operation   Ø Cars and transportation -      To ensure the good respect of PU-AMI transportation procedures and vehicles maintenance. -      To provide items and materials from the supplier to the requester (including to the field if needed). Mostly for mission’s orders, could be done also for program if requested as a support from Project Manager. -      Collecting and distributing of vehicle log-sheets to drivers; responsible for monthly compilation and submission of log-sheets -      Ensure security measures for vehicles such as parking, storage of keys, emergency supplies, etc. -      Schedule vehicle use to meet programmatic and operational needs.   Ø Equipment and buildings -      To check physically the equipment every month and update the related list -      Follow up the rents (office and flat) and fees (internet, electricity, water…for office and flat) payments and follow up of the office/flat maintenance (repairs, paintings…)   Ø Coordination -      To be linked with the Base Logisitician -      To attend program/mission meetings if needed.     Ø Security -      To share security information with the Logistician -      To follow up the security equipment management -      To understand and obey traffic law and regulations.     The tasks and responsabilities of the Logisitc Assistant mentionned above are not thorough and may be subject to evolve depending on the needs PU-AMI may have.