Hr/admin Officer

JOB PURPOSE:  To provide functional and/or technical support and implement operational plans to enhance the organisation’s performance through our people.  REPORTING LINES: Postholder reports to:  HR/Admin Advisor Staff reporting to this post:  HR/Admin Assistant; Driver/Logistics Assistant BUDGET RESPONSIBILITY:  None DIMENSIONS: Supervising/ monitoring resources within defined boundaries or a specialist area, which may include people, assets and/or budgets. Providing support and advice to managers on areas of work covered in their remit. Provides support for and implements operational plans to agreed standards. Assists with the development of solutions to diverse and complex problems and develops solutions to more routine problems. Applies information received in a variety of formats primarily from internal sources. Flexibility to anticipate and resolve challenges within the operational context. Impact of this role is significant within the department and could have some impact division(s)-wide. Influence functional/ operational or specialist planning. Influence staff and volunteers in Oxfam and develop effective relationships with external bodies.    KEY RESPONSIBILITIES: Manage the HR administration of day to day documentation; Recruitment; Leavers; Learning & Development; Performance Management including the ongoing maintenance of the Oxfam GB HR databases (HRMIS, I-Grasp, GOLD) Be the first point of contact in Country HR for any HR queries from staff and managers, knowing when to escalate to the HR Advisorr (this includes Recruitment, Leavers, Learning & Development and Performance Management) Research into local labour laws; Oxfam policies and procedures; Learning & Development opportunities internal and external to Oxfam in order to give efficient advice to the staff and management and Regional HR Supporting the HR Advisor with salary surveys, researching the job market; grade reviews; Learning & Development Plans, etc Capacity building of managers and staff in Oxfam to assist in the efficient delivery of support and programmes Capacity building of partner organisations in the area of HR administration and HR management Delivery of workshops/ training on HR policies and procedures Collate information needed for strategic planning for the country programme and for the HR strategy.  Research on HR issues to feed into strategies Management of the Induction process for new staff, volunteers, consultants, etc Management of Health & Safety in the work place for all offices Any task reasonably assigned to you by your line manager or designated person   SKILLS AND COMPETENCE: SKILLS: Produces written communications.  Inputs and shapes procedure and delivers presentations up to divisional/ HR SMT level, inspiring confidence at all levels. Always improving utilisation of resources and operational procedures. Always anticipating areas of challenge, interpreting and delivering win win solutions, where little or no precedent exists, and furthering the organisation’s objectives in doing so. Influence working practices recommending improvements that are regularly adopted. Anticipate team members through achievement of objectives and effective self-management. Written and oral Arabic, English essential Proven ability to organise work effectively and supporting others Computer literate, including word processing, databases/ spreadsheet use Previous experience in Human Resources essential COMPETENCES: Achieving Results:  Organisation to Work Effectively; Drive to Achieve Results; Tenacity; Decision Making; Initiative Self Management:  Managing Emotions; Self Awareness; Adaptable & Flexible; Respect for Others Leading Others:  Motivating Others; Developing Others; Delegation; Taking Charge; Facilitating Change Thinking & Understanding:  Organisational Awareness; Conceptual Thinking; Knowledge Management; Analytical Thinking; Critical Information Gathering Working Effectively With Others:  Following; Supporting Others; Interpersonal Awareness; Communications; Influencing Others