Knowledge Management Assistant And Accoutant

                               Terms of reference Knowledge management assistant and Accountant   Objective: To maintain the association’s general ledger and process accounting transactions on the system, provide financial information and reports, maintain and reconcile accounts, assure the administrative related to trainings, visibility tools and Good Practice book under the direct responsibility of Knowledge Management Coordinator.   Main work interfaces   Internal interfaces -      Executive Coordinator -      Knowledge Management Coordinator -      Finance & Admin Coordinator -      Finance & Admin Assistant   External interfaces -      Partner organizations -      Other non-governmental organizations, INGO -      Local authorities -      Beneficiaries -      External auditors -      External Suppliers -      Etc.     Mission 1: Prepare timely Accounting statements   Maintain the chart of accounts. Prepare and record financial accounting entries (such as accruals, prepayments, fixed assets and others) on the accounting system. Prepare and record receipt and payment vouchers on the accounting system. Maintain and creating fixed assets register and update the accounting system accordingly. Record cash and bank related transactions. Perform regular suppliers’ reconciliations. Prepare statements of accounts when requested. Process closing procedures on a timely basis. Prepare and update on a monthly basis the capital and fixed inventory register Ensure all accounts are handled on a timely manner by coordinating with the suppliers. Provides financial status information by preparing special reports; completing special projects.   Mission 2: Maintain Database in addition to establishing the administrative organization and an operating framework   Document and file accounting transactions in an organized manner. Secures financial information by completing database backups; keeping information confidential. Maintain a filing system for all the monthly vouchers and other financial documentation. Also maintain a filing system for all admin related documentation, such as contracts, quotations and purchase requests. Compile and archive documents related to Good Practice Book. Write minutes of meeting Be responsible for, filing and archiving of administrative, accounts and financial documents. Compile invoices related to the expenditure of activities. Assist on the planning and organization of trainings.   Mission 3: Law and regulations   Understand and ensure the compliance on prevailing taxation laws and regulations. Ensure that the reporting performed is in compliance with prevailing laws and regulations of the country. Coordinate with the external auditors with regards to audit of annual financial statements and other certifications Compile and submit high quality, timely and accurate financial to management and donors as required; Perform quality and timely Financial, MIS, and other analytical reporting for the Management, Board of Directors, and other Government Authorities.       Education and knowledge required   Bachelor degree in Business Administration with emphasis in Accounting   Experience: Minimum of 2 years of experience in accounting activities   Computer literacy including proficiency in Microsoft Office, Excel, accounting software   Languages: Fluent in English and Arabic, French will be a definite advantage   Skills required    Management   Organisation   Reactivity   Relational skills   Implication   Adaptability   Pedagogy   Initiative   Attention to details and accuracy   Stress Tolerance