Receptionist / Operator (G2 - Unops) - Adm046

Responsibility   Sorts and prioritizes all incoming correspondence, telexes, reports, etc. and directing to other responsible staff members where necessary; Drafts routine correspondence based on instructions provided by the supervisor or based on background information available on office files; 3.      Maintains calendar of appointments and schedules of meetings and travel for supervisor, performs clerical tasks Makes or answers telephone calls for supervisor directing the caller to the responsible officer concerned and/or taking message and providing general information; Provides general secretarial support to visiting staff members, maintains correspondence, reports and confidential files; Maintains chronological file and float file for weekly circulation; Utilizes office equipment, word processor, and telex/sitor machine as requested; Handling clearance of incoming shipments for both office equipment as well as personal belongings of International staff. Act as the focal point to liaise between the shipping companies and staff members Handling issuance and renewal of residency permits for International staff members and their dependents Handling incoming and outgoing pouch and fast courier (FedEx) Handling issuance of UN ID card for newly recruited staff and newly re-assigned International staff Assisting the different units in reaching out to a specific group of Refugees for a certain exercise for ex, File review, RSD backlog, Community Services in identifying and cross-checking addresses and contact details of persons where it was very difficult to reach due to inaccurate data. etc. Assisting the Senior ICT clerk in paperwork for the custody of Radio and Thuraya equipment