Health Project Manager

Responsibilities and tasks  1.     ENSURE IMPLEMENTATION AND MONITORING OF MEDICAL PROGRAM - He/She ensures that beneficiaries and local populations understand the project objectives and participate actively in their implementation. - He/She plans activities and ensures that activity timelines are met. In the event of serious delays in project implementation, he/she immediately informs his/her supervisor and proposes solutions to remedy the situation. - He/She works in close collaboration with the Medical Coordinator (or the Medical Department) on the medical strategy for projects, the quality of activities, the technical choices to be made, and reporting obligations. - He/She ensures the proper functioning of medical programs falling under his/her responsibility, and ensures compliance with goals defined in the project proposal/s. Notably, he/she tracks the performance indicators defined, reports on progress to his/her immediate supervisor, signals any difficulties encountered in project implementation, and proposes improvements or reorganization on an as needs basis. - He/She ensures follow-up and analysis of epidemiological data, in collaboration with the Medical Coordinator (or the Medical Department). - He/She undertakes needs assessments of programs in relation to medical equipment, medications and medical consumables; - He/She ensures the implementation of monitoring and/ or evaluations, according to the defined needs of the project/s. He/She undertakes analyses and transmits the data collected to his/her immediate supervisor, and to the Medical Coordinator. Depending on the needs of the projects and/or the data collected, he/she produces and disseminates reports of the monitoring and evaluation exercises to the relevant people. - He/She ensures proper archiving of all the documents, tools and training materials produced in the context of project/s and ensures the availability of the verification sources mentioned in the proposals. - He/She transmits the internal and external reports to his/her immediate supervisor and to the Medical Coordinator while making sure to meet the internal deadlines for endorsement (Situation Report) and the external contractual deadlines (project reports). He/she contributes to the monthly report of the mission and to the quarterly report of medical activities to be transmitted to the Medical Department. -  He/She must guarantee the appropriateness of programs and their respect for the health policy and framework of operations of PU-AMI. He/she submits any requests for advancement into new medical activities to the Medical Coordinator or to the Medical Department at Headquarters.    2.     SUPERVISE THE MEDICAL TEAM  He/She familiarizes himself/herself with the Internal Rules of Procedure of PU-AMI for the mission, and ensures that they are known and respected by the team.  He/She prepares job profiles for members of the team, has them endorsed by the Head of Base, and participates actively in the hiring process (interviewing, testing, etc), as well as in any decisions related to the termination of employment contracts of team members.  He/She ensures that each person is subject to a written evaluation at least once per contract period and per year, and at a minimum before leaving office. - He/She creates coordination mechanisms specific to the team, and ensures proper supervision.  He/She identifies the training needs of the team and addresses them (organizational and medical support, methodology, organization of training sessions…). - He/She constructs the organizational chart of the team, and has it endorsed by the Base Manager.   3.     ENSURE LOGISTICAL AND ADMINISTRATIVE SUPPORT FOR MEDICAL PROGRAMS - He/She addresses his/her needs for medications, medical consumables and equipment to the Head of Base, and in line with available budgets. He/she takes into account the time and logistical constraints of the mission, as well as the purchasing rules specific to the programs, in order to ensure that his/her requests are realistic in light of procurement timelines. He/She contributes to the analysis of supplier of bids for purchases with highly technical specifications. - He/She participates actively in the preparation of calls for tender, as the case may be, in collaboration with the Logistics Coordinator and the procurement officer at Headquarters. - In coordination with the Head of Base, he/she ensures, appropriate storage of medications, medical consumables or equipment specific to his/her programs. - He/She communicates to the Head of Base on a weekly basis his/her needs related to vehicles and communication equipment for the implementation of program/s. -In coordination with the Head of Base, he/she organizes the logistical components of his/her programs (delivery, distribution, on-site storage, etc). - On a monthly basis he/she provides the Head of Base  with all information necessary for the development of cash flow estimates specific to his/her program(s). - He/She ensures that the monthly budget tracking of the program(s) falling under his/her responsibility is up-to-date, participates in analyses, detects possible anomalies, and proposes adjustments to the Head of Base.    4.     ENSURE THE REPRESENTATION OF PU-AMI BEFORE HEALTHCARE PROVIDERS - He/She represents the association before local actors involved in the implementation of medical programs, and ensures that good relations are maintained with each of them, (consistent with the principles of neutrality and independence of PU-AMI). - In agreement with the Head of Base, he/she attends coordination meetings on relevant medical matters when they take place, and participates actively. -In the event of visits from Donors, he/she participates actively in the preparation and the smooth organization of the visit.    5.     ENSURE THE SAFETY OFPROPERTY AND PEOPLE - He/She ensures that the safety plan is known by the team falling under his/her responsibility, and that safety rules are respected. - He/She contributes to data collection on safety issues in his/her field of operations and disseminates them to the Head of Base regularly or on an ad-hoc basis if urgent. - He/She must ensure that project/s, methodologies, or selection criteria do not place beneficiaries, PU-AMI staff or any other persons in harm’s way. He/she alerts the Head of Base without delay, in case of impending danger to teams or beneficiaries. - He/She ensures that members of his/her team and daily paid workers as the case may be, are provided with safety gear adapted to their activities (for example: PEP kits[post-exposure treatment kits], gloves…).    6.     CONTRIBUTE TO THE DEVELOPOMENT OF NEW PROPOSALS - He/She participates in identifying health-related needs in coordination with the Head of Base and the Medical Coordinator or the Medical Department at Headquarters. - In the context of identifying new operations, and together with the Head of Base, he/she contributes to the preparation of project proposals for the Health sector. - He/She participates in the strategy development of the mission.