Director Of Finance And Administration

About Heartland Alliance: Heartland Alliance (HA) advances the human rights and responds to the human needs of endangered populations—particularly the poor, the isolated, and the displaced—through the provision of comprehensive and respectful services and the promotion of permanent solutions leading to a more just global society. In Lebanon, HA provides holistic services focusing on psychosocial support, violence prevention, livelihoods strengthening and social cohesion to diverse vulnerable populations affected by the Syrian refugee crisis, including women and girls, Lesbian, Gay, Bisexual, Transgender and Intersex (LGBTI) individuals, and survivors of Sexual and Gender Based Violence (SGBV), torture and trauma.   Summary: The Director of Finance and Administration (DFA) provides oversight to and assumes responsibility for all finance and administrative work led by Heartland Alliance (HA), including finance and budget, administration, transport, IT communications and compliance with local laws and contractual obligations. The general purpose of the job is to ensure quality services through effective financial management and policy compliance. Individual accountabilities and work volume will be established through the development of annual Success Objectives, within the framework outlined below. The DFA reports directly to the Lebanon Country Director.   Essential Duties and Responsibilities:   Finance (60%) • Ensure the achievement of financial expectations/requirements from multi-lateral donors, including preparing reports and audit documentation. • Responsible for timely and accurate financial statements and bank reconciliations • Ensure that all financial documents requested by HA Headquarters in Chicago are delivered in a timely manner • Responsible for final review and submission of monthly expense reports and financial projections to ensure staff operations are adequately funded • Ensure all proper control procedures are implemented • Ensure audit recommendations have been implemented • Work closely with Financial and Accounting Services (FAS) to develop financial controls and processes/procedures and ensure correct implementation in the country offices • Oversee compliance of all purchases and procurement carried out by international programs staff • Ensure all expenses are reasonable and allocable, and conform to HA Accounting principles and guidelines • Be responsible for proper documentation of all financial and bank transactions and maintain records that are audit-ready • Act as key member of HA by contributing to overall strategy and providing financial information to ensure well-informed decisions are made. • Train sub-grant recipients and partners in basic financial management procedures and manage financial reports from partners • Create budgets for proposal submissions.   Administration and Human Resources (30%) • Prepare all expatriate and national staff employment and consultancy contracts, in accordance with national law and HA regulations •  Ensure compliance with local labor, immigration regulations and other matters (e.g. registration, taxation, severance) • Lead the performance evaluations of finance and administration staff • Ensure staff have and are using an active and functional work email account • Ensure adequate, confidential, and proper documentation of all personnel files in accord with HA guidelines and funder requirements  • Maintain time keeping records and monitor implementation of accrued time off and other related policies. Maintain oversight of staff travel schedules, recording personnel leave and absences  • Establish and maintain a harmonious working environment, seeking to strengthen team-building by encouraging active participation and interaction at all levels. • Work closely with Employee Services and Workforce Development (ES) on human resource policy development, and other technical support.   Logistics (10%) • Ensure appropriate security procedures and protocols are in place, understood and adhered to by all staff • Be responsible for the management of external contracts and vehicle operations, including documentation, repairs and maintenance • Ensure management of all office assets and liabilities and ensure proper inventory control • Ensure compliance with protocols for all project and international staff travel • Other relevant tasks as assigned.   Supervisory Responsibilities: This position is responsible for analyzing the profits, losses and expenses of the project. Making sure to follow and respect the budget as planned. The DFA will offer a diversity of services such as public, management, government accounting and internal auditing.   Qualifications:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   Education and/or Experience: Certified Public Accountant. Masters in Public Accounting, Finance and Administration or equivalent.  Experience working with international donors, including UN agencies preferred. Ability to work collaboratively within a team and meet tight deadlines in a fast-paced environment. Language Skills:  Must have written and spoken fluency in English and Arabic or French. Communication Skills: Listens and gets clarification, responds well to questions and feedback, participates in meetings, effectively communicate utilizing a variety of technologies such as phone or video phone (i.e. Skype), writes clearly and informatively, and edits work for spelling and grammar. A lot of patience is required to listen to various confessions. Computer Skills:  Proficiency in Microsoft Office, Internet Explorer, Outlook/Exchange; Windows operating systems; and other software routinely used by Heartland Alliance. Mathematical Skills: Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.  Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.  Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.