Logistics Assistant

. THE JOB                                                                                                                                        Under the direct supervision of the Logistics Officer in Tripoli, your tasks will inlcude (amongst others):   Management of supplies Update price lists and vendor databases Control HI’s purchase procedures Verify and process Purchase Service Requests Compose and archive purchase folders Implement purchases, monitoring adherence to validation regulations and procedures Negotiate prices, deadlines and methods of delivery Ensure that relationships with suppliers are monitored   Management of vehicle fleet Assist in the planning and execution of maintenance and repair work on mission vehicles Draw up the vehicle schedule Ensure that a complete breakdown kit is available on board all vehicles Check that vehicle log books are in place and are used correctly Assist in monitoring and consolidating fuel consumption and miles travelled for all vehicles Prevent misappropriation of petrol and spare parts Monitor the administrative documents for all vehicles   Management of equipment/telecommunications Assist in installing and securing materials Assist in monitoring and maintaining materials   Management and monitoring of IT equipment Update antivirus software Provide teams with adequate means for data backup Ensure the maintenance and correct use of IT equipment   Management of supplies Supervise the maintenance and securing the office and storage Carry out stock checks and physical inventories   Human resource management Assist in the recruitment process and in evaluating the members of the logistical team (drivers) Establish team schedules in conjunction with the logistics officer Ensure or assist with logistical training   THE SUCCESSFUL CANDIDATE                                                                                                                   Skills Strong organizational skills is require and capacity to prioritize Sense of creativity and initiative and good problem solving skills Proactive Common senseComputer skills: - Proficient in the use of MS Office   Personal qualities Adaptation to specific working conditions Sense of relationship Capacity to work in team and autonomously Capacity to work in an multidisciplinary and multicultural team Dynamism, high level of motivation Willingness to learn new skills and/or approaches Good capacity to interact with members of the team   DIPLOMAS REQUIRED and EXPERIENCE                                                                                                         Diploma: Bachelor’s degree or equivalent   Experiences: No requirements but experience in logistics is a plus Demonstrated knowledge of logistic procedures INGO working experience is a plus