Admin Assistant (Property Administration) - (G4 - Unops)

Carry out travel formalities and processing of travel documents including but not restricted to the issuance of Visa, travel authorisation, calculating and payment in advance of the daily subsistence allowance, settlement of travel upon return ensuring compliance with UN/UNHCR travel policies and procedures  Arrange for seminars and workshops taking place inside the UNHCR office or in a different venue  Maintain accurate and comprehensive records on logistical activities and provide reports and updates periodically, and on request.  Assist in managing Property, Plant and Equipment (PPE) effectively according to UNHCR rules and regulations including registration and marking of newPPE, physical verification ofPPE, preparation of agreements, and preparation of disposal forms, and assistance with disposal ofPPE.  Implement UNHCR's minimum standards for staff working and living conditions and follow up on the various logistics in the office  Allocation of office supplies and equipment  Maintain archiving system of physical and electronic property files  Assist staff with administrative and security related issues  Ensure the process to adapt the workplace and organize the movement of staff accordingly with all the logistics that comes along  Facilitate internal and external travel of staff (booking arrangements, preparation of PT8, request of DSA…)  Identify and assess vendors based on their capability for delivering commodities and services. Maintain vendor and item master databases.  Any other responsibilities deemed necessary by the supervisor and/or senior management in order to meet the level of services in the organization