Administration Assistant

ACCOUNTABILITIES              Under the direct supervision of the Base Manager , you will be responsible for of all the administrative processes     (Finances, Human Resources, and Accounting), according to Handicap international standards.   Your tasks will inlcude (amongst others):   1.     Human Resources Process the payments of HI staff salaries Follow up ending contracts for staffs according to the HR database and ensure that all the required documents are provided for amendments (extension requests...) Follow up end of probationary period for reminding to managers Prepare the amendments of the contracts when needed and update the HR database according to the amendments and to the documents related (updated salaries, JD, appraisals) Follow up on attendance sheets and leaves requests   2.     Administration Process the payment of all taxes on salary and Prepare on a monthly base the VAT declaration Ensure the follow-up of services and premises contracts  and  insurance contracts   3.     Implementation of financial procedures Ensure the existing financial procedures are respected (check bills, purchase orders, quotations…) Support logistic staff in all financial issues/difficulties     4.     Cash flow Management (Bank and Cash) Manage petty cash and working advances for HI team in her/his base Prepare weekly treasury planning in coordination with logistic team Limit cash flow shortage by anticipating cash and money change needs   5.     Accounting Ensure the validity of the invoices  and computerize, on daily basis, cash and bank expenditures in AlphaK software Check, on weekly basis, GAP codes and budget line imputations with his/her line manager Close accountancy in Alphak (advance settlement, cash and bank balances) and prepare all documents which must be signed by his/her line Manager       THE CANDIDATE’S REQUIREMENTS (include various soft skills & language skills) -Arabic, speaking and writing -English, speaking and writing -French langage is a plus -A valid driving permit -Be rigorous, calm and polite -Be a good and polite negotiator -Good networking capacities. -Knowledge in computers (Excel required, Microsoft Office) -The ability to integrate completely in the heart of a multi-disciplinary team.   interesdted candidates may send their cv to jobs.lebanon@hi-emergency.org and mention ADM06 in the subject