Finance & Admin Manager - Bekaa

The Danish Refugee Council (DRC) is a humanitarian, non-governmental and nonprofit organization, founded in 1956, that works in more than 30 countries around the world. DRC has been operating in Lebanon since 2004, working with Palestinian and Iraqi refugees, as well as Lebanese communities affected by the war in 2006. DRC is committed to basic humanitarian principles; including impartiality and neutrality, and offers the highest standards of accountability to the people it serves. DRC Lebanon has been assisting the Syrian displaced, fleeing Syria into northern Lebanon, since May 2011, and the Bekaa valley since February 2012. This assistance has come through the provision of food and non-food items, various outreach activities and rehabilitation of collective shelters. DRC is inviting local candidates to apply for the position of Admin & Finance Manager - Bekaa, to support its activities under the project "Emergency Response for Displaced Syrians in Lebanon". Job Purpose: Main activities: To fulfil all the accounting tasks (assisted by the team) To supervise and manage the administrative officers and accounting staff To assist the Area Manager in ensuring a timely and proper financial management of the programme, Accounting / Finance Petty cash, bank and payments To Monitor the petty cash handled by the finance staff, To execute the regular operations with the bank (transfer orders, check payment, bank statement…), To inform the AM when cash withdrawals are needed, To Follow up on timely payment of the national staff salaries, the Volunteers incentives and all suppliers/partners’ invoices, To proceed payments only when authorised via the order requests, Accounting To follow up with the finance staff all accounting data entry  into the standardised DRC cashbooks, To maintain these cashbooks as recommended by the DRC HQ, To supervise the preparation of the vouchers and related invoices’ hardcopies, To count cash at least twice per week with the finance officer, and at the end of each month with the AR before closing accounts, Reporting To request from the line manager authorisation whenever a payment is due, To compile every month the accounting/financial data for the monthly report, To prepare the monthly accounting report as required by the DRC Beirut and AM, To report timely and directly (after approval by the AM) the monthly accounts to the HQ and liaise directly with the Finance/Admin Department in Beirut whenever questions/requests for information are sent to North, To update the donors’ budgets follow up on a monthly basis in cooperation with the DRC Beirut,, To extract from the accounting database the relevant data and assist the AM in drafting the financial reports to be submitted on time to the donors, To maintain a timely and proper organization of the accounting supporting documents into files according to the donors’ way of reporting, To ensure that vouchers and supporting documents (scanned copies or hardcopies) are sent to Beirut office on a regular basis and in accordance with DRC  guidelines Budget, Financial Management and Control To participate to the drafting of the forecast monthly budgets based on donors’ budget, and share it with the operations and the finance department in in Beirut, To prepare the cash transfer’s request to Beirut whenever needed according to the monthly forecast budget agreed with operations and HOFA, To update and share regularly the financial documents to be drafted with the CD (PBMRs, global forecast budget, cash flow follow up, budget versus expenditures…) allowing an accurate/timely/safe financial management of the programme, Implement financial control tools along with the HOFA, follow up and maintain an improving control of finances. To design the needed finance tools (vouchers, cashbook if any) with the centres’ staff and the project manager, To ensure a continuous follow up of their capacity, To control/monitor the financial management of the centres and suggest improvement’s measures, Management To train, support, supervise and monitor the admin-finance officers when fulfilling the basic accounting tasks requested (expense registration in Navision cashbooks, cash counting, financial report drafting and any other task needed), To train, support, supervise and monitor the procurement/logistics officer ensuring that HQ donor procurement guidelines are followed To organise timely (work plan) the administrative work and distribute administrative tasks, To define objectives (of), supervise, monitor, evaluate and support the admin-finance officers  , To report on administrative achievements to the AM & HOFA, Coordination To share and coordinate the admin-finance information with the operations, and attend any internal coordination meetings organized regularly with the rest of finance/admin staff in Beirut, To attend the meetings organized by the donors on admin and finance if any, Any other duties relating to the nature of the job as directed by the Line Manager. Requirements: Masters Degree in Accounting and/or Finance 5 years Experience working with NGOs, other international agencies or multinational business Good Budget Development Skills Strong information technology skills Fluent in written and spoken English and Arabic Excellent interpersonal skills and team working with different groups and nationalities Good Management Skills Application Guidelines: Applications should include a detailed CV and a cover letter that addresses the applicant’s motivation for applying.  Please forward the application, in English, marked "Admin and Finance Manager - Bekaa" to the following e-mail address: vacancy@drclebanon.dk.  The deadline for submission is Wednesday, January 30 2013