Supply Associate G6 - Beirut - Unhcr Contract

• Prepare plans for delivery of relief items according to operational needs.• Apply UNHCR's procurement strategy when planning for purchase of important commodities and services.• Ensure timely customs clearance of consignments.• Manage storage of goods according to "best practices" and UNHCR rules and regulations; maintain anefficient system for the release, distribution and redeployment of goods.• Coordinate transportation and distribution of relief items.• Coordinate activities of implementing partners and/or contractors performing supply related activities, andensure that they understand and adhere to relevant UNHCR rules and procedures.• Maintain accurate and comprehensive records on logistical activities and provide timely reports and updatesboth periodically and on request.• Evaluate purchase requisitions to ensure that specifications, delivery dates and all other requirements are inorder.• Draft and dispatch quotation requests and/or tenders, and assist in the evaluation of offers and draft bidtabulations,prepare proposals for award of contracts to the Local Committee on Contracts.• Prepare Purchase Orders and send confirmations, requests for inspection and other correspondence, andmonitor the manufacture/transport of ordered goods to ensure timely delivery.• Provide guidance and advice on UNHCR procurement policies and procedures to support and assistrequesting sections.• Implement effective asset and fleet management that regularly monitors the asset/fleet pool, saves cost andsafeguards the investment of the organisation including receipt, inspection, registration & marking of newProperty, Plant and Equipment (PPE), organisation of the physical verification of PPE, ensure that PPEagreements are properly issued and signed, and preparation of disposal forms and cases for the AssetManagement Board, and organise the disposal of PPE according to Asset Management Board decisions.• Provide asset management reports, customised reports, and gathers information on all assets and providesin-depth reports periodically and when requested.• Any other responsibility deemed necessary or as delegated by the Supervisor in order to meet the level ofservice required by the organisation.