Assistant Finance/administration And Human Ressources

Scope of responsibilities In a Project, the HR/Admin/Fin Assistants directly support the Admin/FIN/HR Responsible and operate within the HR&FIN management framework. The responsible person assures an appropriate quality of work within the HR/FIN Management cycle. The HR/Admin/Fin Assistant is in charge of administrative issues for international staff and national staff at Project. Responsibilities includes primarily: Administrative and legal framework• Assures a proper salary management with Homere.• Keeps personal files up-to-date at all time.• Ensures proper follow-up of HR administration related to NS in general and to international staff arrivals/departures and stay.• Takes responsibility for all correspondance and filing of administrative documentation. Recruitment & Introduction of new staff• Supports and provides assistance to a qualitative recruitment process.• Applies MSFCH policies and management procedures and tools. Human Resources Management (HRM)• Participates to qualitative appraisal and development planning processes.• Participates in the organization of training sessions and registration processes.• Provides assistance in conflict management.• Supports a proper and fair dismissal process. Finance Management• Responsible for a number of balzacs (petty cash only) considered as “field balzacs” (which can include one base and several sub-bases)• Check validation and prepare request for payments by cheque / transfer, to be submitted to Finance manager• Responsible for timeliness and quality of both : paper accounting (vouchers) and electronic accounting (data-entry in SAGA) according to MSF standards• Responsible for performing all internal controls as per MSF guidelines and specific instructions received from the manager : daily encoding in SAGA, daily cash counts, weekly cash inventories and reconciliation with SAGA, end-of-month cash inventories• Ensure all validation & control of receipts, and payments to suppliers, comply very strictly with MSF financial guideline, and the purchasing / validation / payment procedures for the mission