Logistics Coordinator

The role of the Logistics Coordinator is to manage the set up, maintenance or scale up of logistics functions and responsibilities and associated staff. He / She will support the Emergencies Team Leader and other members of the senior management team on the best use of Save the Children’s resources.   The Logistics Coordinator has responsibility for the co-ordination of logistics activities within the country of operation, with the goal of safe and efficient programme delivery. The post holder is responsible for effectively managing logistics staff, vehicles, assets and relief stocks supply chain as well as distributions to beneficiaries, ensuring effective and accountable logistics support to Save the Children emergency programmes in the country of operation.   The Logistics Coordinator contributes to ensuring that Save the Children’s commitment to improving quality and accountability in humanitarian work is upheld, through reference to the Sphere Charter, Save the Children Minimum Standards and the Code of Conduct, and endeavours to implement sustainable systems and transfer knowledge and skills to existing staff.   The Logistics Coordinator will: Coordinate all programmes’ logistics (programme delivery services) in line with Save the Children guidelines. Work closely with other members of the team to develop a logistics structure to deliver operational plans; conduct assessments, plan proposed interventions, provide overviews of logistics requirements for the development of project proposals and coordination between logistics and programme teams to ensure adequate logistics service provision throughout the response. Support and strengthen country office procedures and policies as necessary for the effective management of the supply chain, vehicle fleets, communication systems, and the logistics components of the programme delivery. Ensure that appropriate standards of logistics procedures and country policies are implemented and adhered to and that all logistics staff receives adequate briefing and training, and that those tools and procedures are shared and coordinated with relevant staff. Centralise the programme supply chain by maintaining an effective order management system.  Ensure all procurement is compliant with appropriate Save the Children and donor regulations.  Ensure international and national importation and transportation of freight by land, sea and air is in line with programme budgets and needs, and that the most cost effective and reliable means are used for the timely delivery of supplies to projects. Maintain warehouses’ stock in line with the program / response requirements, monitor storage and issue of transit and centralised stocks, ensuring the re-allocation of emergency stocks to project budgets after issue to the field, and tracking distribution. Ensure management of vehicle fleets is in line with appropriate standards; maintain effective allocation system and safe use of vehicles. Manage programme communication systems ensuring that all program locations have reliable means of voice and data communication as per security policy. Ensure a centralised programme asset register is maintained, that all programme assets are logged, issued with unique asset numbers and ID cards, and are tracked throughout the country. Coordinate various distributions of humanitarian aid to beneficiaries. Advice staff involved on best practices, proactively plan for distribution activities, lead on actual distribution exercises and ensure they are conducted in an efficient and effective way. Liaise closely with the Finance Manager to ensure accountability, donor compliance, expenditure linked to proposals and grants, produce expenditure reports to assist the Finance team with forecasting, and manage logistic budgets in line with standard budget monitoring procedures. Liaise closely with external actors including: the Lead Member logistics department or International Supplies units as appropriate to coordinate international supplies, Government, Clusters, UN and other agencies as necessary, and represent Save the Children at the Emergency Logistics Cluster. Comply with all relevant Save the Children policies and procedures with respect to child protection, health and safety, equal opportunities and other relevant policies. STARTING DATE: Immediate.  We are looking for candidates who are available to start immediately or within the next week.