Admin Assistant - Zahle/bekaa - Adm025 - G4 (Unops - Affiliated Workforce)

- Carry out travel formalities and processing of travel documents including but not restricted to the issuance of Visa, travel authorisation, calculating and payment in advance of the daily subsistence allowance, settlement of travel upon return ensuring compliance with UN/UNHCR travel policies and procedures- Arrange for seminars and workshops taking place inside the UNHCR office or in a different venue- Assist and ensure local compliance with UNHCR’s Human resources policies including medical issues, performance evaluation, as well as attendance of staff- Coordinate and assist with the recruitment, assignment and separation of staff in accordance with UN/UNHCR rules and regulations as well as those on affiliate workforce- Comply with UNHCR's rules and regulations for international professional assignments- Implement UNHCR's minimum standards for staff working and living conditions and follow up on the various logistics in the office- Carry-on monitoring exercise to reconcile financial advances paid to staff and ensure timely and efficient reimbursement system- Carry on requisitions and purchase orders of office supplies and equipment whether locally or through Head Quarters- Maintain archiving system of physical and electronic office files- Assist staff with administrative and security related issues- Assist and act as back-up for the issuance and renewal of official documents (UN ID cards, residency permits, custom clearance of incoming shipments, etc…)- Ensure the process to adapt the workplace and organize the movement of staff accordingly with all the logistics that comes along- Any other responsibilities deemed necessary by the supervisor and/or senior management in order to meet the level of services in the organization