Human Resources And Administrative Manager

MISSION CONTEXT   Following the yearlong crisis in the Syrian Arab Republic, that has caused the displacement of civilians in Turkey, Lebanon and Jordan, Handicap International is implementing projects in Lebanon and Jordan, aiming at mitigating the impact of the crisis on the Syrian refugees and the host communities. In Lebanon as well as in Jordan, Handicap International aims to improve the access to emergency rehabilitation cares for the Syrian refugees at hospital and community level and to improve the coverage of the specific needs of the most vulnerable people affected by the crisis at the community level. In Lebanon, the targeted areas are the northern Bekaa Valley and Tripoli, whereas in Jordan, the targeted area is the northern region closed to the boarder. . THE JOB   Based in Beirut, under the direct responsibility of the Administrative Coordinator in close collaboration with the coordination team (Lebanon and Jordan) you will ensure that the administrative and Human Resources processes, rules and deadlines are handled according to standard Human Resources, practices in use at Handicap international and the country legislation. This includes: Staff Payment calculation Ensure the respect of Lebanese rules and law by HI Lebanon Ensure respect of HI internal rules (Human Resourcs and administration) Assist the Coordinator on the HR support provided to the different departments Ensure a good support in terms of recruitment and follow-up of employees Ensure regularly update regarding the law and taxes and deal with adminsitration for relatives issues Provide consistent support in any additional administative and Human Resources internal policies writing   1.    Administration Management Coordinate with partners (other HI departments) for all taxes payment and declarations Is aware of any new taxes, law and inform the administrative coordinator Meet partners and lawyer about administrative and HR issues Ensure the follow-up of services and premises contracts Follow-up and is the focal point for all insurance contracts Participate to the VAT exemption exoneration and reimbursement Ensure filling and administrative follow-up of MoUs signed with partners Provide administrative briefing to new employees   2.    Human Resources Management Recruitment:   Improve when necessary under the supervision of his/her line manager the recruitment procedure and official HI form Support the Admin coordinator in positioning any new employee on the salary scale and defining the trial period for the contracts Capitalize on Job description and assist PM when necessary in JD writing Provide support to lead interviews for the recruitments Supervise the full recruitment process and propose any improvements to the Administrator Participate in internal policies writing   Contract:   Ensure that the contracting process is respected Propose improvements in the HR database, forms or follow-up to the admin coordinator Ensure that any new employees are aware of their right and duties towards HI: reading the Internal regulations and leading briefings to project teams Provide HI employees documents (HI card, CNSS card, MOF registration forms...) Supervise all the processes concerning HR management and follow up: amendments of contracts, promotions, health insurance scheme, attendance sheets, leave follow up, JD update etc   Salary and taxes   Prepare the pay slips for HI employees and relate it to the budget Supervise the payment of salaries and control attendance sheet and leaves request   HR management and follow up   Provide trainings to PM and field teams for leading staff’s appraisals update the project teams with the leave records for their employees, and in matching it with the leaves planning: ensure that the projects won’t be facing gap of HR at certain periods Participate in writing the HR Kit Coordinate with partners (other HI department) and lawyer to improve employment conditions under supervision of the admin coordinator   Disciplinary processes   Support the administrative coordinator in any disciplinary measures taken toward any employees: preparation of the forms, providing understanding of the situation and the cultural background, assist and advises during interviews (if requested) and decisions   HR Expatriate management and follow-up