Finance And Administrative Officer For German Red Cross-Mena Regional Office

Purpose: To support the Regional Finance Delegate in all financial, administrative and logistics tasks in order to facilitate the correct implementation of the GRC projects in the region. To implement and maintain GRC standard practices in administrative, logistic and financial procedures. To support the Regional Finance Delegate and the Regional Representative in all administrative tasks and daily work in the regional office. Key Responsabilities: Cash/Bank management : To manage, on a daily basis, the cash boxes of the regional office, following up and keeping the books (for each currency) of the given advances, respecting at any time the following rule: Balance of the book = cash counting + unjustified advances. To respect the GRC procurement procedures. To release a cash advance for a specific approved purchase, on presentation of the appropriate documents according to GRC procurement procedure, mentioning the budget line and validated by the Programme Coordinator. To implement and respect the GRC authorization expenses procedure, requiring the authorization from the line manager  in all payment transactions. To ensure prompt and appropriate liquidation of Cash Advances from the office personnel, counterparts, partnersand other related parties who received an advance for the purchase of goods or services. To make the necessary exchange and other bank operations. To prepare and ensure the timely submission of the funds request for the regional office to the line manager, in order to ensure that funds are available in the office to accommodate project needs and settle obligations. To ensure there is updated information on taxes regulations in the office. To carry our weekly cash counts with the Finance Delegate. To carry out monthly cash count with the Finance Delegate., after the closure of the monthly accountancy in each cost center.    Accountancy and budget management:  To prepare the monthly accountancy of the regional office, ensuring the proper booking in GRC accounting software, giving the appropriate codification on all the invoices (cost centers, budget lines, accounting codes, description of transactions, etc.). To check the proper quality of invoices/receipts and translations for the whole projects in the region, including the complete data in the voucher stamp and ensuring the signature in the vouchers of the responsible people: finance officer, project manager and Project Delegate/Program Coordinator. To translate the invoices/receipts in English, if necessary.. To support the Finance Delegate to supervise and monitor financially the projects in the region, including control of eligibility of expenditures under donor requirements, and proper justification of expenditures according to GRC and donor regulations. To prepare all necessary documents for audits as required, and collaborate with external and internal auditors. To support/advices to sister societies of GRC where deemed necessarily. Administrative, logistics and project related matters:  To prepare, follow up and file all the documents (contracts, amendments, renewal, termination, and payments) related to the various contracts signed by GRC. To keep updated a list of the on-going contracts in GRC Office. To ensure there is updated inventory lists in the whole projects, in collaboration with the Finance Delegate. To maintain accurate filing systems of correspondence and other documents. To establish and ensure effective working relationships with other personnel, including all other RC/RC Movement staff as necessary. To travel to the field or other locations if requested. To support the Finance Delegate in the preparation and monitoring of the monthly vehicle reports in the region, monitoring the use of the vehicles, fuel consumption and cross-checking the data with the expenses in the accountancy. To support the Regional Representative in the daily administrative work in the Regional Office, in collaboration with the Finance Delegate. To perform other tasks as may be assigned by the superior in charge.   Skills: Advanced skills in computers (Windows, spreadsheets, word processing and accounting packages) Core Competencies: Teamwork; commitment to the International Red Cross & Red Crescent Movement; integrity & personal conduct; sensitivity to diversity; flexibility & adaptability; initiative & direction; interpersonal skills; resilience - all required Highly organized - required