Programme Assistant- G4 (Unops)

Collects, registers and maintains information on project activities by reviewing reports and through first-hand sources; Prepares status and progress reports, prepares tables and drafts corresponding text, prepares background material for use in discussions and briefing sessions; Participates in the preparation of draft project documents including sub-agreements, project submissions, revisions and translates project documents as required; Monitors project/programme activities by conducting field visits and reviewing and analysing a variety of records and reports,; Assist in the preparation of reports, project documents and submissions by providing relevant information and statistics; Contribute towards the Monitoring of IP projects and enforce their compliance with UNHCR's financial rules, policies and procedures. Organize and maintain, logs, files and update records in prescribed format for subsequent use (physical & electronic filing); Summarizes information reflecting current obligations and future programme and/or budgetary implications; Maintains close contact with partners, providing capacity building, co-operation and guidance as necessary; Performs specific administrative operational/control tasks for project/programme activities.  This may include field visits for specific monitoring and evaluation issues; Provide support in the organization of partners and donors meetings, and take part of planning exercises and reporting (RRP, Country operations plan, detailed planning, quarterly situation report, etc..) Liaise with other sections and external parties (internal & external communication) May be required to carry out specific operational/control tasks for programme/project implementation; Undertakes appropriate actions in absence of supervisor in order to avoid delays in project/programme execution; Performs other duties as required.