Programme Assistant

Administration  Work closely with Head of Lebanon Program on administrative matters related to the project Coordinate schedules and all administrative and logistical aspects of meetings, travel and other programming Manage the administrative work such as internal/external correspondence and expense reports; budget tracking; handle meeting notes & reports; and conduct ad hoc tasks & special projects as needed Manage administrative and financial aspects of office grants Assist with workplan and grant management in collaboration with office and other ICTJ staff Liaise with ICTJ headquarters on administrative matters Administrative coordination of internships Office Organisation  Handle office accounting Organise and maintain office filing system Coordinate necessary maintenance and repairs Coordinate mail and courier services Maintain supplies Manage vendors and service providers   Qualifications  Fluent spoken and written English and Arabic is required; proficiency in French an asset Bookkeeping experience an asset High level of professionalism and attention to detail Excellent oral, written, and interpersonal communication skills Ability to work under pressure and adhere to strict deadlines Proficiency in MS Office applications Experience in grant reporting to diverse donor agencies such as foundations, governmental donors, & the EU highly desirable At least one year experience in similar positions