Programme/admin Assistant

Objective of the position Support the good running of the projects and the office in Lebanon and assist the field staff.  Reports to        : Operational Support Manager (OSM) Location           : War Child Holland Lebanon office in Verdun   Result areas/tasks:   Office support and project administration -       Assisting the project coordinators and OSM -       Acting as receptionist (receiving visitors, answering/transferring phone calls etc); -       Typing of documents/correspondence, including translation if required; -       Procurement and purchasing of stationery (office materials and project materials) according to internal procedures; -       Run errands (payment of bills, photocopying, shopping, etc.); -       Helps organizes/manages the office premises -       Keeping files of administrative and project documentation; -       Preparing and checking all the bills of the project -       Making a weekly ‘Back-up’ of computer files; -       prepares social insurance forms, letters, and other required documentation; -       maintaining contacts with relevant governmental bodies and other organizations -       Contributing to program preparation and development; -       Facilitating planning sessions with key stakeholders (staff, beneficiaries) -       Day to day monitoring of all aspects of the program (in close consultation with the project coordinator); -       Accompanying staff to the field when required. -       Remaining within the program framework (objectives, budget, time etc);   Other Performing any other assignment reasonably associated with but not listed in this Job Description when assigned by the supervisor or members of the Management Team.   Profile Knowledge  of programme development, logistic, administration and finance. A minimum of 3 years of relevant experience in a similar position  within a NGO, preferably within in a developing country and/or (post) conflict area; Social and communicative skills for coaching and leadership; Planning , analytical and  organizational capabilities; Proactive search for and utilize organizational resources; Capability to decide in tactical and operational issues; Team player and hands-on mentality; Result focused and cost-conscious; Proficiency knowledge of Arabic essential, excellent knowledge of  English language desired.  Conditions Full time job, distributed in 5 days according the needs of the program. Competitive salary. Contract ftill hte end of the year with a probationary period and possibility for extension