Logistics Officer - Akkar

  The Danish Refugee Council (DRC) is a humanitarian, non-governmental and nonprofit organization, founded in 1956, that works in more than 30 countries around the world. DRC has been operating in Lebanon since 2004, working with Palestinian and Iraqi refugees, as well as Lebanese communities affected by the war in 2006. DRC is committed to basic humanitarian principles; including impartiality and neutrality, and offers the highest standards of accountability to the people it serves. DRC is inviting local candidates to apply for the position of Logistics Officer, to support its activities and projects in Lebanon. Main responsibilities   The Logistics Officer is responsible to the Area Logistics Manager for procurement of programme supplies in their location; supervising the work of the Fleet/Asset assistant; and supporting improvements in all logistical functions including supply chain management, fleet management, assets, and communications in coordination with the procurement assistant. This includes assistance in providing technical support and planning support to future initiatives to increase the in-country logistics capacity. This requires a highly motivated and detail solution oriented individual who will be able to resolve operational critical challenges as they arise.    Key accountabilities Procure all materials and equipment ordered by the projects in a cost-effective and transparent manner in line with DRC and donor specific policies, in conjuction with the Procurement Assistant in Tripoli and the Area Logistics Manager Ensure that all orders are tracked from point of planning and request through to final receipt.  Send the procurement tracker to the Area Logistics Manager on a monthly basis. Prepare the relevant documents for the procurement of goods and services, referring to the Procurement Assistant in Tripoli or the Area Logistics Manager as needed. Participate in evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiations and negotiated contract in selection of consultants contain all the facts and information required to justify the recommendations made in the report.  Assist with the preparation of contracts and amendments of contracts when needed.   Participate in the joint verification of procured goods and equipment and to ascertain the items conformity to Technical Specifications and Quantities. Oversee the proper use and maintenance of a database on all procurement activities for a project. Prepare monthly, quarterly and annual procurement reports. Supervise the functions of the Fleet/asset Assistant Provide logistics support to the programme staff as required. Provide data to monitor and evaluate the overall logistics performance in support of the programs. Coordinate transportation of freight by land, air and sea, in line with programme budgets and needs; ensuring the most cost effective and reliable means of transport is used for the timely delivery of supplies to projects.   Fleet Management Oversee the daily vehicle movement schedule and records and assigning of all mechanical transport as required. Oversee the provision of a daily movement schedule by the close of business the previous day.  This includes the scheduling of on-call night and weekend drivers if necessary. Assist the ALM to assess all drivers’ skills and conduct driver training. This includes making recommendations to terminate drivers if necessary. Ensure that all vehicles have log books, and that all drivers or staff with driving privileges are filling them every journey. Any car without log book or sheet is not to be used. Oversee, check and assist with the compilation of regular fuel consumption reports and monthly vehicle utilization analysis, and send to the Area Logistics Manager on a monthly basis. Ensure that all drivers are properly licensed (with at least 2 year old permit) and all vehicles have spare tyre, first aid kits, emergency tool kit, emergency contact numbers, internal vehicle numbers and DRC branding. Ensure that DRC Fleet Management standard operating procedures are enforced, in line with the DRC Lebanon vehicle policy.   Asset Management Oversee the asset management and check that all assets old and new are properly recorded and tagged. Check the asset register, asset cards and personal issue forms are up to date with information of where each asset is/who it has been issued to, which should be filled by the Fleet/asset assistant. Send an updated asset register to the Area Logistics Manager on a monthly basis. Perform a quarterly physical asset check with the Sub Area Manager, print updated asset register, sign and file. Record any damages or faulty items and arrange to have the fixed if possible/cost effective. Send updated asset register to Area Logistics Manager. Assist in the management and disposal of assets in accordance with DRC and donor guidelines. Oversee the accounting and control of the communication systems (mobiles, internet) including request for repairs. Essential Degree in Logistics, Supply Chain Management or related field. Experience in supply chain management in an emergency environment including procurement, transport and distribution, warehouse and stock management Experience in vehicle and fleet management Experience of building and developing the capacity of logistics staff through the use of training, performance management frameworks and development plans Excellent interpersonal and team skills Excellent IT skills Fluency in written and spoken English Commitment to and understanding of DRC’s aims, values and principles   Desirable Experience with standard procurement procedures and documentation. Experience with construction and site project management Experience with auto mechanics or electrical installations. Ability to speak other international languages. Relevant qualifications or training courses. Required Skills: Ability to work in a tensed environment Problem-solving oriented Advanced computer literacy, in particular with Microsoft Timely, committed and dynamic Languages: Fluent in English and Arabic (oral and written) Starting date:As soon as possible Conditions:DRC offers a competitive local salary and benefits package. The position will be based Akkat , from Monday till Friday, in addition to weekends when necessary.