Supply Assistant (Sc4)

- Initiate custom clearance of consignments, draft exemption requests, liaise with local agent, support warehouse management, assist with planning and goods deliveries and provide information on the status of requests and the availability of items in the supply chain. - Maintain accurate and comprehensive records on logistical activities and provide reports and updates periodically, and on request. - Address and manage all transportation requests countrywide. - Purchase Requests - Prepare quotation requests and tenders, produce bid-tabulations from tenders, and prepare Purchase orders for approval. - Dispatch approved Purchase Orders, and follow-up with the delivery of ordered commodities and services. - Provide information on all procurement activities within area of responsibility. - Assist in managing Property, Plant and Equipment (PPE) effectively according to UNHCR rules and regulations including registration and marking of new PPE, physical verification of PPE, preparation of agreements, preparation of disposal forms, and assistance with disposal of PPE. - Facilitate internal and external travel of staff (booking arrangements, preparation of PT8, request of DSA…) - Identify and assess vendors based on their capability for delivering commodities and services. Maintain vendor and item master databases. - Any other responsibility deemed necessary