Logistics And Procurement Manager

Overall Purpose Of The Job To manage the country logistics department and maintain effective control of all logistical matters ensuring that MAG logistical procedures are complied with.   Principal Responsibilities   Lead the logistics components of project planning and preparation of donor proposals and reports in collaboration with the CPM. Provide input on logistics matters to the CPM for proposal and report writing. Ensure donor compliance and produce regular, timely and accurate narrative and financial reports for MAG. Identify areas of improvement in the organisation of logistics, and work with the CPM and local logistics teams to realise them. Represent MAG with relevant external organisations and networks actively networking and building relevant relationships. Develop, in collaboration with the CPM and MAG UK, a coherent procurement strategy that takes into consideration MAG's Procurement Policy, donor requirements, project duration and needs, lead time and delivery constraints. Maintain a high quality, country-wide procurement system, which is accountable, transparent and compliant with MAG's Procurement Policy and donor requirements. Ensure active monitoring of the purchasing process including overseeing local customs clearance of imports, until delivery of the goods and the official handover of items against signature of receipt. Ensure that the filing system to record and archive all procurements is rigorously maintained. Ensure the maintenance of a supplier database and develop robust local supplier relationships. Ensure effective and efficient links with MAG UK Logistics for all logistical matters. Ensure that procured stocks are received, registered, and dispatched in an efficient and accountable manner. Ensure that the filing system to record and archive all stock movements is rigorously maintained. Conduct physical stock checks periodically and investigate discrepancies. Responsible for all asset and inventory management according to MAG's policies Ensure fleet requirements for the programme are met. Responsible for the line management of specified logistics staff in accordance with HR policies and procedures, including recruitment and performance management. Responsible for the capacity building and training of all logistics staff to improve efficiency, awareness of, and compliance with, logistics systems and procedures.