Admin/hr/finance Clerk

Accountability - UNHCR has a budget that provides a comprehensive and consolidated picture of it’s administrative and staffing requirements at the country-level - UNHCR’s resources are allocated effectively and transparently to meet the country operation’s objectives and priorities - UNHCR’s workforce in the country is well-informed of and understands the organization’s human resources policies and practices - UNHCR recruits contracts and makes sufficient use of affiliated workforce in a manner that promotes career development and respects diversity - UNHCR premises in the country is managed in an efficient and cost-effective manner - The country operation has efficient and cost-effective travel services Responsibility - Carry out travel formalities and processing of travel documents including but not restricted to the issuance of Visa, travel authorisation, calculating and payment in advance of the daily subsistence allowance, settlement of travel upon return ensuring compliance with UN/UNHCR travel policies and procedures - Arrange for seminars and workshops taking place inside the UNHCR office or in a different venue - Assist and ensure local compliance with UNHCR’s Human resources policies including medical issues, performance evaluation, as well as attendance of staff - Coordinate and assist with the recruitment, assignment and separation of staff in accordance with UN/UNHCR rules and regulations as well as those on affiliate workforce - Comply with UNHCR's rules and regulations for international professional assignments - Implement UNHCR's minimum standards for staff working and living conditions and follow up on the various logistics in the office - Prepares and submit monthly list of VAT refund to the Ministry of Finance; Reports back on reimbursement rate and provides justification of un-reimbursed invoices; monitors the reconciliation of VAT against the suspense account - Carry-on monitoring exercise to reconcile financial advances paid to staff and ensure timely and efficient reimbursement system - Carry on requisitions and purchase orders of office supplies and equipment whether locally or through Head Quarters - Maintain archiving system of physical and electronic office files - Assist staff with administrative and security related issues - Assist and act as back-up for the issuance and renewal of official documents (UN ID cards, residency permits, custom clearance of incoming shipments, etc…) - Ensure the process to adapt the workplace and organize the movement of staff accordingly with all the logistics that comes along - Any other responsibilities deemed necessary by the supervisor and/or senior management in order to meet the level of services in the organization Authority - Enforce compliance with the UN/UNHCR’s financial, human resources and travel policies - Meet deadlines for transaction recorded at the country level - Issue and extend contract for locally recruited staff - Enforce local compliance with the performance appraisal and management system - Allocate office space for the country operation - Select and followup service providers as required (e.g: building security guards, cleaning companies, office equipments - Purchase materials and