Base Logistician

Manage the chain of supplies: -            Directly responsible for Procurement of all items for the base and for the project -            Supervise supply chain (quotations/arrangement of delivery/confirmation of satisfactory quality/payment) respecting ACF and donor procedures; -            Follow up of orders in a timely manner; -            Keep the different departments informed of the treatment given to their orders through sharing monthly procurement follow up with all department; -            Draw up and follow up on contracts with suppliers when necessary (in Arabic and English depending on the requirements); -            Communicate Supply Plan with all department  and insure the flow of Request is done accordingly ; -            Check the supplies (quality, price, procedure); -            Supervise the management of stocks (storage conditions, report, expiry date); -            Check delivery to the departments, bases and programmes; -            Realize and update regularly price list and supplier list. Manage the fleet of vehicles: -       Organize the daily and weekly movement planning; -       Supervise the drivers, and report any problem to the Head of Base; -       Control and justify vehicle fuel consumption, through regular checks of log books; -       Monitor the maintenance needs; -       Manage the administrative issues (rental contracts, insurance, and other documents).  Participate in the administrative and financial management of the base: -       Manage the administrative organisation of logistics department through a rigorous filing to make sure date is capitalized efficiently; -       Prepare a monthly provisional budget (expense forecast) before the 25th of each month for the Logistics department; -       Participate to new budget elaboration if needed.  Manage the equipment and means of communication: -       Keep the Base Equipment list up to date -       Supervise allocation and use of equipment; -       Manage and update equipment list and codifications; -       Manage and control the stock of office stationery supplies; -       Ensure installation, maintenance et repairs of the equipment (including computers, printers and photocopy machine as needed); -       Check that antivirus is updated and that monthly backups are made for all computers. Renovation and maintenance: -       Supervise the renovation and maintenance of structures needed for the functioning of the base (programmes, offices, house, warehouse).  Reports: -       Collect and analyse the monthly logistics reports of the support logisticians including stock reports, equipment list, cost of vehicles and activity report; -        Compile and send the monthly logistics report. -          Collect information and analyse the context; -          Ensure application of the security rules and procedures; -          Participate in security meeting with other stakeholder  -          Take responsibility for security of all the staff present on the base -          Make sure the drivers know the basic safety rules and respect safe driving rules; -          Manage the first aid kits and the extinguishers in the office, expatriate guest house and in the vehicles (inventory, expiry date follow-up, replacement etc.); -          Manage the food security trunks in the expatriate guest house (inventory, expiry date follow-up, replacement etc.); -          Communicate any relevant information regarding the security context to the mission management.  -          Draw up a work plan; -          Delegate the activities and check that they are carried out properly; -          Participate in the Mission Training Plan design and implementation for the Logistics department; -          Carry out appraisal interview -          Provide technical support to the team if necessary.