Admin & Finance Officer - Nrc

Norwegian Refugee Council is implementing an urgent shelter intervention to improve the shelter living situation of Syrian refugees hosted by Lebanese families in Bekaa- Lebanon, Finance and Administration Officer (FAO) is expected to represent Norwegian Refugee Council (NRC) Lebanon in a respectful and professional manner and always act in accordance with NRC Code of Conduct. JOB PURPOSE: •To support the Project Coordinator with administrative routines and by compiling finance accounts. •To take responsibility for the daily practicalities of the field office. •To coordinate the work of the cleaner. DUTIES AND RESPONSIBILITIES: . Finance: •Managing the budget lines as allotted by the Project coordinator. Ensure that there are no over or under spends and present data to Manager at the end of each month. •To keep cash boxes up to date and prepare the monthly spreadsheets and cash counting forms for the Bekaa accounts and to submit it to Beirut office at the 5th of each month. •To prepare and check all vouchers. •To prepare and handle cheques. •To liaise with the Finance Officer in Beirut to ensure that expenditure from Beirut is accounted for and correct. •Responsible to verify and prepare purchase and payment orders to Contractors for processing. Shall reconcile all Bank Accounts and Cash box Accounts of Tyr office Personnel: •To coordinate personnel issues like renewal of contracts and updating of personnel files. •Maintain records of all staff including contracts, resumes, contract periods-extension •Support implementation of staff related policies in compliance with NRC guidelines •Maintain sheets for Leave days, overtime, and overnight allowances for all NRC staff. Before the 25th provide updated reports to FO In Beirut Administration: •To make translations to-from English-Arabic and general correspondence in English and Arabic •Assist in any administrative matters •Send and receive Emails on daily basis. Dispatch of Memos, Emails, or other announcements internally and externally. •Send monthly staff list, reports to Beirut office and Up-date the Bekaa monthly staff list before the 9th of each month. •Attend meetings on request to take down minutes and be capable of editing, typing and circulation to participants concern. •Handling and filing original and hard copies of all required documents for administration and all projects according to NRC filing key Logistics: •Assist in updating of logistics records and reports •To follow up on monthly Car pool report and distribute cost related to rented vehicles and related fuel consumption to appropriate projects •Assist in any logistics matters •To visit the warehouse regularly to stock count with the LO and write a report of findings. Fulfil any other related tasks that may be assigned by the Manager and/or FAM. Finance and Administration Officer must cooperate closely with The Beirut Finance Officer to ensure that all administrative tasks and routines are in place.