Admin And Finance Assistant - Bekaa

The Danish Refugee Council (DRC) is a humanitarian, non-governmental and nonprofit organization, founded in 1956, that works in more than 30 countries around the world.DRC has been operating in Lebanon since 2004, working with Palestinian and Iraqi refugees, as well as Lebanese communities affected by the war in 2006.  DRC is committed to basic humanitarian principles; including impartiality and neutrality, and offers the highest standards of accountability to the people it serves. DRC Lebanon has been assisting the Syrian displaced, fleeing Syria into northern Lebanon and the Bekaa, since May 2011. Assistance is provided through the distribution of food and non-food items, various outreach activities (registration, follow-up and awareness sessions) rehabilitation of collective shelters and the implementation of quick impact projects. DRC is inviting local candidates to apply for the position of Admin and Finance Assistant, to support its activities under the project "Emergency Response for Displaced Syrians in the Bekaa" in partnership with the United Nations High Commissioner for Refugees (UNHCR). Specific duties and responsibilities: Finance and Accounting: Daily accounting (bookkeeping) according to the DRC financial handbook Prepare and submit monthly ledgers to the Finance and Admin Manager Manage office petty cash Prepare monthly cash counts Maintain proper filing of all financial documentation (vouchers, contracts, tender documents, etc.) Financial management, including management of cash flow Cash box counting according to the DRC financial handbook Ensuring that budgets and accounts are fully in accordance with donor requirements; Perdiem account for the staff when needed Request for money transfer when needed Administration: Receive/forward/file correspondence, reply to mails and letters, as per instructions; Do photocopying and other office work. Maintain inventory lists; Purchase stationary and other items, as per instructions; Procurement of equipment and material for the office (plus Business Cards & IDs) Managing use of vehicles, mobiles and other equipment among staff. Supervising general administration of the office in Chtoura, Bekaa. Staff: Follow up staff leaves and vacations. Filling all staff contracts. Reporting: Collect and file all progress reports from the operations/ Logistic Office/ field staff. Assist the Project Manager in preparing financial reports    Submit progress and status reports to the Project Manager. Assist the Project Manager with Staff Job description, recruitment,.. Personnel: Track staff leave and vacation; Follow up on staff time sheets and donor allocation Maintain staff files. Qualifications & Experience: Relevant university degree; finance, accounting, administration etc… Minimum 3 years of relevant work experience NGO experience Required Skills: Good communication skills Excellent interpersonal skills commitment to the values, vision and mission of DRC Good computer skills (PowerPoint, Word, Excel…) Self-motivation and strong team spirit Well-developed organizational and planning skills Ability to speak, read and write Arabic and English Excellent Arabic and English writing skills Duration:Temporary Service contract, 6 months; renewable (depending on performance and funds availability)   Starting date:April 2012 Conditions: DRC offers a competitive local salary and benefits package. The position will require full presence in the Bekaa (Based in Chtoura) from Monday till Friday. Application: Applications should include a detailed CV and a cover letter that addresses the applicant’s motivation for applying. Please forward the application in English, marked "Admin and Finance Assistant - Bekaa" to the following e-mail address: drc.lebanon@drclebanon.dk. The deadline for submission is 15 March 2012. Kindly note that only short-listed candidates will be contacted.