Emergency Response Officer - Partnership Program

Job Description of Emergency Response Officer 

Responsibility 1: Act as Partner Focal Point

• Maintain the day-to-day communication with partners management team and stay in regular contact with partners’ field teams
• Act as a focal point for partners’ questions and queries and facilitate the flow of information between partners and other members of the partner support team
• Develop an in-depth knowledge of the partner organization, including their profile, geographic reach and capacity
• Develop an in-depth knowledge of the partners’ main areas of operation and keep up to date on security developments
• Feed partner-specific information into the partner mapping by keeping up-to-date on partners’ project ideas and priorities
• Report any security incidents involving partners

Responsibility 2: Follow up on partners’ projects

• Prepare the MOUs, including all relevant annexes, for partners’ projects
• Extract relevant information from partners’ proposals and reports to feed into output trackers, situation reports, donor reports and proposals, while respecting the confidentiality of sensitive information
• In coordination with the MEAL officer, check partners’ reporting and triangulate project documentation to monitor project progress
• Keep track of all deliverables due from partners and make sure that they are received in time to keep in line with the project implementation plan
• Make sure that the terms of the partnership laid down in the annexes to the MOU and SOPs are complied with

Responsibility 3: Provide Capacity Support to Partners

• Assist with partner capacity assessments and contribute to the drafting of the capacity building plan
• Prepare project-specific reporting templates and tools for partners
• With guidance from the Partnership Program Coordinator, provide support to partners with assessments, budgeting, objective-setting, and planning of activities
• Provide guidance and coaching to partners throughout project implementation
• Conduct kick-off meeting and close-out meetings per project to communicate grant-specific information and main requirements to partners
• Liaise between partners and technical advisors/external consultants
• Contribute to the preparation of partner trainings

Other:

Provide cover for other posts when needed and carry out any other responsibilities as requested by the  Partnership Program Coordinator.