Senior Finance Officer

To provide support to the Finance/Admin Manager and Finance/Admin Director in all aspects of accounting, financial management, and internal audit requirements.

Responsibilities:

• Processes incoming invoices and vouchers, ensuring that these are properly approved, stamped and coded.
• Reviews all submitted PR’s and procurements steps (offers, bid summary, PO) and collects necessary signatures
• Updates ARAP Analysis on a monthly basis.
• Cooperate with all departments regarding all checks/bank transfers, in order to proceed all payments within the timeframe agreed.
• Prepares monthly Cash on Hand and Bank Reconciliations, and Cash/Bank transaction journals (CTJ/BTJ) in addition to the Average Exchange Rate Calculation
• Ensures that transactions are complete and accurate. Reviews coding on all vouchers/GL for all valid accounts.
• Keep track on all Accounts Receivable and Accounts Payable balances, in order to be able to loop in the Finance Admin/Manager in case any adjustment is needed before month close end
• Ensures monthly accruals is well prepared, calculated and registered into the system, after being checked and reviewed by the Finance Manager.
• Performs daily cash counts, matching with CTJ and communicates accordingly with the Finance Manager
• Assists to a Surprise Cash count made by the Country Director
• Assists in the monthly and quarterly VAT reporting.
• Assists in preparation of weekly and monthly cash flow.Plans and requests cash disbursements.
• Prepares monthly pipelines and ensure balances and allocations are matching with the General Ledger/Trial Balance
• Files the documentation as prescribed by IMC Policy
• Assists in Audit schedule preparation.
• Does random vendor checking – calling vendors and checking quotes
• Prepares, processes and reviews accounting entries into Costpoint-Deltek.Ensures there is proper supporting documentation for all payments and other accounting entries.
• Assists the Finance/Admin Manager in the preparation of monthly financial reports, and respond to any other/urgent task requested by Split
• Ensures stored files in IMC warehouse are listed physically and electronically and kept up to date.
• Ensures telephone bills are checked, tracked and relevant staff pay for any personal calls made.
• Regularly visits field sites and offices, vendors, making field payment whenever necessary.
• Other relevant tasks assigned by the supervisor.

The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all inclusive.

 Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status.

Compliance & Ethics:  Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.

The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive.