Business Support Assistant (Finance) SC 4

Within delegated authority and under the direct supervision of the Finance Associate and the overall supervision of the Head of Finance, the Business Support Assistant (Finance) will be responsible for the following duties:

• Assist in providing the procedural and technical support to staff within the areas of finance, budget and programming, to ensure effective and efficient financial management policies.
• Prepare periodical budget and expenditure reports in order to facilitate informed decision-making.
• Assist in preparing funding proposal and budget documents with compliance with WFP policy and procedure.
• Arrange a periodical budget and finance related committees and prepare a note of the meeting.
• Assist in compiling information from various sources in order to support operational planning and to prepare reports relating to budgets, accounting, finance and statistics.
• Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions.
• Monitor and record all expenses in line with the approved budget in order to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner.
• Collaborate with colleagues, contribute to a good working environment, be professional team player and provide high standard financial services to internal/external clients.
• Perform other related duties as required