Administrative Assistant

Job Introduction:

To carry out the work of the Administrative Assistant
from printing, correspondence, communications, receiving and conducting
telephone calls, reception, organizing all administrative services, and follow
up social media such as Facebook, Twitter, Instagram, and LinkedIn.

Job Responsibilities:
- Preparing reports and correspondence issued by the Board members and the
manager.
- Being sure to record and keep all documents, transactions, correspondence and
notes received and issued and regulate circulation and retrieval and maintain the
confidentiality.
- Writing her daily tasks in the Time Sheet list.
- Categorizing documents according to the approved subject and according to the
system and assumes responsibility for their confidentiality, preservation and
circulation.
- Receiving the incoming mail and presents it to the manager and assigns it
according to his instructions to the concerned authorities.
- The task of archiving memos and correspondence.
- Receiving visitors and directing them to the appropriate place when visiting the
association.

- Conducting internal and external communications to the Assembly as directed.
- Helping the Manager and Board members with the processing of events,
exhibitions and meetings
- Tracking the record of the arrival and departure times of employees, sick leaves,
vacations and time sheet.
- Performing the tasks assigned to her by the Manager from similar works within
the scope of her competence.

Education:
- Minimum BA, in Business Administration or IT preferable.

Professional profile:
- Minimum 2 years of relevant work experience.

Personal Skills:
- Good listener.
- Ability to work in team.
- Effective written and oral communication skills (in Arabic and English).
- Excellent command of English and Arabic languages, French is a plus.