Information and Reporting Officer

Lead the development and standardization of reporting tools and data templates

Responsible for management of data entry, data collection related to health, mental

health, and GBV activities at FPSC main office under the supervision of the M&E Manager

Develop and Assist in the preparation and editing of all donor reports by compiling field level information

Review draft reports submitted from the field and provide technical support to improve on the quality of the information provided, coherence and completeness of the reports;

Produce high quality monthly, quarterly, and final internal and external reports after collecting and analyzing relevant information from M&E Officers, program teams and supported facilities (as needed)

Maintain and update a donor reporting schedule 

Ensure that donor reports are in compliance with internal SC requirements and any relevant external donor requirements

Gather and analyse information about donor responses to reporting guidelines, trends and preferences in reporting and disseminate this information to the relevant staff;

Liaise as needed, with the relevant team members in the field (project managers, operations team and finance and awards team) to ensure that they provide additional information requested by the donors/member to complete reports;

Contribute to documentation of lessons learnt and best practises for the country program;

Maintain a database of the final versions of reports submitted and approved by the donors;

· Periodically monitor the donor reporting processes and document challenges encountered and recommendations for improvement;

· Participate in capacity building plans on reporting to the teams involved in reporting;

Develop communication tools (for internal and external use), including maps, case studies, and infographics, to present information relating to programs and context

Responsible for regularly updating FPSC’s program updates and contingency stock information into Activity Info.

Coordinate with staff to produce material useful in external communication on activities

Classify, collate and store program information documents such as donor reports, proposals, photos and videos for easy access and retrieval from the online Sharefile