Administration Officer

Kvinna till Kvinna has established operations in the MENA region since 2001 with a regional office in Amman, Jordan. The operational capacity supports some 50 women’s organizations in the entire region.

For further information please visit: www.kvinnatillkvinna.se/en 

Administrative responsibilities

Ensure  solid  procurement  procedures  and  routines  in  compliance  with  to  KTK administrative handbook, procurement policy, anti-corruption guidelines and back donors’ requirements.

Lead and undertake the procurement of works, goods and services for the country office.

Manage maintenance and support of IT functions and office management and ensure proper functioning of the information and Communication Technology.

Ensure proper assets management and maintenance of the office premises, computers, accessories, furniture and equipment.

Ensure proper functioning of an archiving and documentation system.

Take responsibility of the office’s meetings and logistical matters.

Arrange accommodation, housing, travel, transportation management and work permits for visitors and international staff

Manage and monitor staff benefits, ensure signing attendance sheets, administrating overtime, vacation plans, travel reports, leave, and maintain updated staff personal records

Prepare cash reports and work closely with the finance officer

Qualifications

Bachelor degree in Accounting, Business Administration or in other related fields.

One to three years of experience in an international and multicultural non-government organisation. 

Good planning and problem solving skills.

Open and positive attitude.

Ability to work in an international environment, good team and listening skills.

Ability to meet deadlines.

Good knowledge of English and Arabic .

Good writing and communication skills