Procurement & Logistics Officer

Procurement Activities

• Establish a clear procurement plan ensuring that requests are managed effectively ensuring sufficient time is provided to complete all necessary processes
• Initiate and track procurement process
• Assist in purchasing activities from request of goods/services to payment and delivery
• Assist in preparing necessary purchasing documents
• Create a vendor list for IL by listing current suppliers & service providers and identifying new ones
• Ensure compliance with IL and donors procurement procedures

Agreements Management

• Draft and prepare agreements to third parties (Sub-grantees, suppliers, …)
• Ensure all third parties have a valid agreement
• Collect needed documents from third parties and ensure their related files are updated regularly and are complete
• Ensure that agreements tracking sheet is up-to-date

Inventory Management

• Create tracking forms for IL inventory
• Assist programs team in gathering kits
• Conduct monthly inventory count and keep related tracker up-to-date

Assets Management

• Ensure all IL assets are properly registered on the tracker (Date of purchase, Code, Area allocation, Owner allocation)
• Ensure all employees of IL have their Assets acquisition list submitted and updated
• Make sure all assets are tagged
• Reconcile quarterly the assets of IL and make sure they are in good condition
• Prepare management reports on condition of assets and transfer when needed

Logistical Support

• Support in organizing events, meetings, trainings …
• Procure office and cleaning supplies
• Ensure proper document circulation among team members, board members and third parties when needed
• Provide assistance with travel arrangements and travel reports (tickets, hotel bookings, petty cash and reimbursements)
• Make sure rent contracts of IL offices are up-to-date, signed, filed and registered before the legal authorities

Others

• Attends team meetings
• Undertakes other related duties, as assigned or requested by their line manager

Qualifications

    Bachelor’s degree in Business Management or equivalent
    1 - 2 years’ work experience in a logistics function in NGO
    Strong organization and planning skills
    Trustworthy and detail-oriented
    Computer literacy
    Self-motivation and an entrepreneurial attitude
    Sincere interest in the mission of INJAZ Lebanon
    Excellent English and Arabic