Office/HR Manager (Part time)

Main tasks and responsibilities:

• Organizing meetings and managing data bases.
• Booking transport, accommodation and tickets.
• Supporting the RLS Beirut staff in organizing events, conferences or workshops
• Ordering and purchasing stationary, furniture, kitchen and cleaning facilities and everything the office is in need for.
• Dealing with the staff queries.
• Liaising with our network and suppliers.
• Organizing and inducting programs for new staff.
• Keeping the Health and Safety policies updated and in process.
• Assisting the Finance manager in the main tasks: 1) Managing day-to-day operational aspects of financial management; 2) Maintaining and qualify of forms, data sheets, financial guidelines RLS and BMZ (Federal Ministry for Economic Cooperation and Development); 3) Ensuring funds spent for projects according to the financial guidelines of RLS and BMZ
• Updating the staff files and keeping a record for all needed documents.
• Overviewing and following up on deadlines and the annual cycle of RLS
• Supporting the overall performance and further development of RLS office in Beirut
• Effectively communicating relevant information to the director and the team of RLS as well as to the headquarters of RLS in Berlin

Professional and personal requirements:

• Bachelor degree in business or public administration or related fields
• Minimum of 3 years professional experience in office management or related fields preferably in the NGO sector
• Sharing the understandings and values of RLS
• Willingness to travel
• Convenience in working in an international setting
• Ability to work in a small team, conduct tasks independently and professionally
• Fluency in spoken and written English and Arabic; German is an asset
• Highly motivated, self-sufficient, well-organized

The position will be offered to the selected candidate from 01 March 2018 until 28 February 2019 (with an option to extend the contract).

Applications the position:

• CV (max three pages, in English) including names and contacts of two reference persons
• One page cover letter (in English)
• Copies of certificates

Please submit your complete application via Email to: info.beirut@rosalux.org no later than 18th February. Only short-listened candidates will be contacted.