HUMAN RESOURCES ASSISTANT - MSF

• Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
• Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
• Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
• Update Social Security Tax office employee files in order to meet legal requirements and duties.
• Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.
• Follow up all expiring rental contract dates and inform the Finance Department Personnel Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
• Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
• Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
• Make all administrative information available to the staff (posting, meetings, etc.)
• Classify and prepare all accounting pieces as requested by the Personnel Administration Manager.
• File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA). (N/A)
• Support the Administration Manager in translating documents into local language. Assists the Personnel
• Administration Manager in meetings upon request.

LEBANON CONTEXT SPECIFIC

• Responsible for the execution of all HR administration for National and International staff arrivals/departures and stay
• Responsible to plan all movements of personnel from/to airport/mission/project/home with close collaboration
• Responsible to plan and manage new staff briefings/debriefings, visa, accommodation, contracts
• Responsible for an updated archiving and filing of administrative documents
• Responsible to plan and organise all National Staff recruitment posts in Beirut
• Responsible to follow up of updated qualitative performance appraisals for all National Staff
• Responsible to plan and organise local and international trainings and registration process (application/visa/flights/accommodation/perdiem/vaccinations/catering/stationary)
• Assists the administrative process during a disciplinary process
• Responsible to manage the monthly food basket
• Performs any other tasks, as requested by the Personnel Administration Manager and Human Resources Coordinator