HR & Admin Coordinator

Main Duties and Responsibilities

Administrative tasks:

1. Manage office equipment and infrastructure to ensure a well- running office
2. Responsible for the overall running of the reception operation
3. Make logistic arrangement including flights reservations, hotel and vehicle arrangement for project staffs, visitors/ partners, donors, consultants, volunteers and interns
4. Conduct procurement of stationary for staff and meetings/ workshops and assets of the office
5. Prepare correspondence, memos, reports, presentations, and emails to local counterparts, donors or other related offices or agencies in relation to the office operations
6. Carry out other duties such as translation works as requested by the supervisor
7. Update the filing system and manage filing the office documents for both hard and electronic copies.

Human Resource Tasks:

1. Recommend and execute policies, procedures, rules, regulations for employees in compliance with the Lebanese Labor Law
2. Review and update all human resources policies to meet with the organization’s needs
3. Plan and facilitating HR activities in the team: contract, recruitment, employee relation
4. Ensure to develop job descriptions for current/ new positions
5. Maintain current organizational chart and current staff contact list
6. Assist the progress of job planning and performance management
7. Provide coaching and training to direct staffs on HR & Admin functions
8. Establish and maintain relations with government, labor union and other related personnel stakeholders
9. Monitor and record employee time sheets and leave requests
10. Support for procedures or papers relating to personnel or staffing issues
11. Conduct instruction for staff members about admin and HR procedures
12. Assist in preparing documents related to monthly salaries and payments of employees.
13. Follow up contracts start & end date to insure that all employees’ files have the required documents of renewal or terminated.
14. Insure all employees have insurance document.
15. Prepare for interview such as: receive and screen resumes & applications, inform candidates, for interview, insure interview environment in professional manner.
16. Follow up the temporary employees, Volunteers and trainees.
17. Prepare HR plan.
18. Carry out Other related assignments instructed by HOM.

Person Specification Essential

Experience / Education

• A university degree in Business Administration, Human Resource management or related field
• Minimum of three years experience in working for an international NGO.
• Broad knowledge and understanding of Islamic

Principles as they apply to development issues.

Language                                      

• Fluency in English (written and spoken)

IT skills                          

• Knowledge of Word, Excel, Outlook, Access and Internet.

 General Skills

• Exceptional communication skills
• Diplomacy, tact & negotiation skills
• report writing skills
• Problem solving skills
• Research skills

Interests                                             

• Relief & development issues and International affairs

Disposition

• Flexible & Patient
• Ability to work on your own initiative as well as a part

of a team

• Sympathetic with aims & objectives of Islamic Relief
• Empathy with & understanding of the basic           

teachings and values of Islam