Grants Management Coordinator

CHILD SAFEGUARDING:

Level 3:  the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

SCOPE OF ROLE:

Reports to: Awards and Business Development Manager

Staff reporting to this post: none

KEY AREAS OF ACCOUNTABILITY :

Developing self and others; Working effectively with others

• Build relationships with other teams to support the resolution of issues and coordination of deliverables i.e. reports
• Support the delivery of capacity building to other teams in the Country office and to Partner organisations
• Build relationships with the region and centre and support in the escalation of issues if required

Communicating with impact, negotiation and coordination

• Support the development of high quality reports through planning and coordination with Ops, MEAL, PDQ, Finance and other teams
• Coordinate and review donor reports including adequate planning to ensure deadlines are met
• Communicate and coordinate with Member contacts to understand and record any changes related to donor compliance requirements and reporting dates
• Facilitate award kick off meetings, including a focus on donor requirements and ensure these occur at the start of each award

Compliance (systems, processes, donor)

• Understanding of SCI processes and other key donor requirements and communication and adherence to these
• Understanding of the Award Management System (AMS) and reporting functions, and ensure AMS is up to date to drive data quality
• Accountable for driving AMS data completeness and quality for relevant awards
• Support kick off meetings led by the Award Manager and the communication of compliance requirements across the Country office

Monitoring and analysis

• Financial analysis skills to perform award monitoring processes, highlight financial issues to Overseers and Budget Holders and perform further analysis to resolve issues identified
• Understanding of budget codes and ability to work with Program team to determine appropriate structure
• Knowledge of donor budgeting formats to support budget holder understanding

Portfolio management and strategy

• Support Awards and Business Development Manager to perform portfolio level monitoring and analysis and follow up issues identified and resolve these
• Produce management reports and escalate identified portfolio issues in a timely manner
• Support Awards and Business Development Manager on the regular award review processes on designated awards

EXPERIENCE AND SKILLS

• University degree in International Development, Business Administration or Finance
• Highly developed interpersonal and English communication skills including influencing, negotiation and coaching
• Experience managing grants, contracts & sub agreements with knowledge of major funders’ guidelines (e.g. USAID, ECHO, DFID, CIDA, SIDA etc.) 
• Relevant experience managing donor funded projects with International NGO’s particularly those addressing human/children’s rights and those  applying partnership approaches 
• Strong analytical skills and strategic planning abilities. Computer literacy and excellent documentation skills are a must
• Ability to proactively identify issues and problem solving skills to address these
• Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
• Excellent time management and planning capacity
• Availability and willingness to work extra hours during times of humanitarian responses