Project Assistant

Job Title: Project Assistant

Positioning: Grade 4 – Level 3

Project Framework: Promoting Sustainable Management of Water Services and Resources in Countries Affected by the Syrian Crisis (Funding Agency: European Union)

Duty Station: GVC offices in Zahle, Ain, and Beirut with frequent visits to projects target localities

Line Manager: Program Manager

OBJECTIVES:

Support the management of the project in terms of reporting, capitalization, coordination and organization.

MAIN DUTIES AND RESPONSIBILITIES

COMMUNICATION AND COORDINATION

• Facilitates the coordination with the logistic and finance departments for the implementation of the activities;
• Facilitates the coordination with the Communication department for the collection of media material, the production and dissemination of communication tools;
• Facilitates and ensures the respect of donors’ and partners’ visibility guidelines in all external communication tools;
• Facilitates the MEAL Department in the collection of project indicators and sources of verification;
• In coordination with the SAC, ensures collection and archiving of sources of verification, especially the contractual ones
• Supports the management in the project follow-up: partnerships follow-up, indicators, respect of work plan and expenditures, reporting.
• Organizes quarterly project review meetings, in collaboration with relevant support services and team of the project
• Redacts / edits official letters to Local Institutions and Partners;
• Facilitates relation with BWE and the follow-up of submittals approval and letters
• Supports in the proposal and implementation of a training plan for the team

REPORTING:

• Quality check, consolidation and restitution to the field teams of the reporting;
• Regularly consolidates the reporting of field teams and converts the reports into project indicators matrixes
• Sends minutes from all the meetings and discussions with external actors
• Sends any other report upon management request
• Participates to intermediate and final project reporting
• Data analysis and production of capitalization documents to consolidate and feed GVC strategy.

• Any other task not here listed and necessary to the projects and activities

ACCOUNTABILITY

The Project Assistant is accountable to the Project Manager.

Professional skills & cross-cutting skills

• At least 2 years’ experience in a similar position
• High level of English is mandatory (written and spoken)
• Availability to be based in Zahle with extensive travel to project areas
• Good analysis and summarizing skills;
• Good communication skills, ability to communicate effectively and write reports that are clear and concise and record documentation in an appropriate manner.
• Ability to work within a team; ability to work cooperatively with other staff members in joint planning sessions.
• Motivation and ability to learn