Human Resources and Administration Coordinator

Job Title: HR & ADMINISTRATION Coordinator

Duty Station: GVC Office in Zahle with regular travels to GVC Offices in Lebanon.

Line Manager: GVC Country Director

MAIN DUTIES AND RESPONSIBILITIES:

• Coordinate HR practices and priorities across the country program in order to provide and reinforce the recruitment and ongoing development of a competent and efficient team;
• Advise senior management on legal, staff development and performance management issues;
• Participate in discussions about structure, organizational development and change initiatives in line with the organization strategic objectives;

• Monitor all human resource activities in alignment with the HR strategic objectives;
• Ensure the coordination of the HR and ADMIN Department;
• Manage the HR and ADMIN Personnel in GVC Lebanon Mission;
• Compiling HR monthly reports and submits to the Country Director;
  • Implement GVC recruitment procedures in accordance with Lebanese Labour Law;
  • Assure that all GVC staff are contracted using the correct GVC templates and in accordance with Lebanese Labour Law;
  • Assure an introductory presentation and GVC welcome pack for all new staff;
  • Liaise with the insurance company to assure coverage and good case management for all GVC staff according to GVC specifications;
  • Liaise with the auditor on all NSSF related issues;
  • Assure that staff dossiers are complete, confidential and up to date in accordance to the personnel checklist, and that staff are equipped as required by their positions;
  • Assure that all GVC staff abide to GVC staff manual;
  • Manage staff evaluations processes with line managers, and collective and individual staff grievances;
  • Liaise with HQ and logistics to arrange accommodation and transportation for international and national staff when needed;
  • Payroll preparation;
  • Attend HR coordination meetings in coordination with the line manager;
  • Participate in drafting policies and procedures;
  • Manage the HR/Admin department and team;
  • Regularly update the payment table to manage contract expenses and payments;
  • Liaise with logistics and finance in order to manage all GVC contracts, ensuring their completion and that payments clauses are respected;
  • Maintain organized hard copy files of all contracts according to GVC filing system;
  • Liaise with logistics in order to ensure all GVC premises are to good working/living standards;