Project Officer (for Canadian Red Cross)

Program Management (50%)

Support the successful implementation of CRC projects and humanitarian contributions in Lebanon, including financial and narrative reporting.

  Prepare project/program related documents and reports and support in the preparation of project proposals as requested. Support the development and maintenance of appropriate project management tools as requested.

Support the monitoring and evaluation of the projects/programs both with field visits and the preparation/analyses of M&E and tracking tools. Contributes to the project assessment process (recruitment of consultant, review and validation of deliverables, preparation of terms of reference, etc.)

Prepare country briefing notes and other ad hoc documents as requested by the Country Representative

Identify key issues or potential challenges on specific projects as required and support the development of analysis and recommendations way forward.

Administration/Budget Management (30%)

• Support the monitoring of projects budget and financial expenditures and maintain a proper record of approved project budgets and their revisions;

• Prepare proposals for budget revisions;

• Analyse the partners’ financial reports, check and translate partners‘ accounting documents (e.g. invoices, contracts, etc.) if required

• Support the financial planning, budgeting and forecasting processes;

• Collect, register and maintain all information on project activities ensuring adherence to MENA Unit and CRC records/information management systems/processes;

• Maintain project filing system and prepare routine correspondence and memoranda;

• Prepare agendas and arrange field visits, appointments and meetings both internal and external related to the project activities and write minutes from the meetings;

• Advise and assist international visitors and national consultants during their missions; the position may require booking hotels, taxis and perform other related administrative tasks for CRC’s or other visitors. Prepare estimated budgets for CRC or consultant missions;

• Assist in the preparation of funds requests to CRC National Office;

• Draft MoUs and other contractual documents;

• Undertake other financial and administrative tasks on an ad hoc basis;

Perform translations as required;

• Arrange procurement of office equipment and supplies and maintain records over project equipment inventory;

• Follow up office administration issues (e.g. payment of utility bills)

Provide other administrative and information management support as requested.

Contextual Analyses and Research (10%)

Ensure continuous monitoring and analysis of the humanitarian and security situation in Lebanon. This includes a scanning and analysis of humanitarian, political, economic and social trends within Lebanon;

Conduct appropriate background research, ensuring a high level of analysis and synthesis of reports as required. This includes monitoring and reviewing situational reports, operational updates, news stories, evaluations and research documents specifically related, but not limited, to Lebanon;

  Conduct additional in-depth research on identified topics (sectors, events, trends) as requested;

Consolidate cross-referenced, summarized information sharing on operation updates/analysis and sectoral issues as identified to support program decisions;

  Support the drafting of briefing documents and presentations as requested.

Support to MENA Team (10%)

  Provide back up to the Country Representative as required;

Draft thematic or country specific notes as requested;

Attend and report on national and regional meetings when required;

Provide logistical, administrative support to regional team meetings and events as requested;

Provide support to specific emergencies, projects or files as requested;

Facilitate CRC visits, missions and deployments as required;

Adhere to CRC security regulations, policies and procedures required to maintain a healthy and safe working environment;

Other duties as required