Starting Out? Love Digital Rights? Apply To Be Our New Program Assistant

[No submission via Email, the submission should be online] 

The program assistant will be an essential member of the SMEX team, providing:

• Logistical support for the SMEX office and events, including the upcoming MENA Digital Rights Summit
• Programmatic support to the executive director and director of program operations
• Bookkeeping support to the SMEX accountant

Daily activities will include managing contacts; arranging travel and accommodations for SMEX events; compiling reportings and coordinating logistics for public discussions, workshops, and conferences; filing and tracking program-related agreements and project expenses. The program assistant will also manage the logistical needs of the SMEX office. This is an early-career position for a highly organized individual who aspires to make a big impact on a fast-growing organization.

Key responsibilities

• Organize and implement logistical support for the SMEX office and events, including public discussions and off-site workshops and conferences
• Assist with compiling and editing of donor reports, including financial reporting, as needed for each project
• Work with the accountant to ensure that project financial documentation is organized and expenses are accounted for on a weekly basis
• Manage and segment SMEX contacts
• Track project-related expenses
• Prepare correspondence and reports from meetings, conferences and discussion panels, assist on research
• Other administrative and programmatic tasks as needed

Required qualifications

• Relevant university degree
• Prior relevant experience, in particular with local or international NGOs, within the human rights sector, strongly preferred
• Intermediate expertise in Microsoft Office and Google Drive, particularly Excel and Google Sheets
• Proven ability to prioritize and handle multiple on-going assignments while maintaining attention to detail and consistently meeting deadlines
• Excellent communication and organizational skills
• Proven analytical and problem-solving ability
• Familiarity with social media and digital publishing platforms
• A strong command of Arabic and English, written and spoken, and in-depth experience with the MENA region
• A passion for digital rights and open culture and the willingness to learn more

More about who we’re looking for

• You have a positive attitude and a self-directed learning style.
• You take initiative and can prioritize tasks with little oversight and meet deadlines.
• You manage time effectively.
• You love to solve problems.
• You work well with others and enjoy being part of a team.

Location

This position is based in our Beirut office.

Salary Scale

This is an entry-level position, qualified by previous work or volunteer experience, personal and professional references, and interest in digital rights

The Recruitment Process

The recruitment process consists of three main steps:

• Interested candidates should first complete the online application, which includes three short-answer questions.
• Qualified applicants will be contacted for a follow-up video interview.
• Finally, the top three to five candidates will be asked to complete a time-limited exercise on a topic of SMEX’s choosing.

Applications will be considered on a rolling basis until the position is filled.