HR & Administration Assistant

Terms of Reference

Job Title: HR & ADMINISTRATION ASSISTANT

Duty Station: GVC Office in Zahle with regular travel to project areas.

Line Manager: GVC HR and Administrative Coordinator.

Responsible for: GVC staff contracts and administrative needs, and contract management.

Salary grade:     Grade 3 -  Level 2

MAIN DUTIES AND RESPONSIBILITIES:

• Support the line manager to implement GVC recruitment procedures in accordance with Lebanese Labour Law;
• Assure an introductory presentation and GVC welcome pack for all new staff;
• Support the line manager in Liaising with the insurance company to assure coverage and good case management for all GVC staff according to GVC specifications;
• Support the line manager in completing and updating staff dossiers and assure that staff are equipped as required by their positions;
• Assist in Preparing Employment Contract for daily workers, consultants and employees;
• Support the HR and Admin Coordinator in managing staff evaluations processes, and collective and individual staff grievances;
• Liaise with logistics to arrange accommodation and transportation booking for meetings, trainings, workshops, leave and other purposes in coordination with the line manager;
• Attend HR coordination meeting when required.
• Ensure that the attendance sheets are timely prepared and archived.
• Ensures that the office and guest house facilities and equipment/furniture is always in good conditions
• Update internal and external contact sheet;
• Collection of time sheets and monthly tracking of leave balances;
• Prepare the digitalization of Contracts, MoUs, Agreements and other official documents;
• Performs other related tasks as required

QUALIFICATIONS

• Diploma or Degree in Management, Human Resource/ Personnel Administration, Public administration
• At least 2 years of previous experience as HR and Admin Assistant in NGOs will be an asset.

PERSONAL AND INTER-PERSONAL SKILLS

• Fluency in Arabic and in English;
• High reliability, flexibility and patience;
• Professionalism, strong sense of responsibility and willingness to work long hours;
• Understanding of and commitment to humanitarian principles and values.

EMPLOYEMENT CONDITIONS

• Contract duration: 10 months with the possibility of renewal;
• Required Starting Date: 15 of June
• Duty Station: GVC Zahle office with possible missions to Al Ain, Beirut or other areas of interest for GVC programmes.

APPLICATION PROCESS

• The application should be in English including: CV and motivation letter.
• Please submit your application to: HR Department vacancies@gvc-lb.org,  writing as Subject to the Email GVC Vacancy HR and Admin Assistant Zahle.
• Applications in Arabic will not be considered.
• Deadline for submitting the application: 31 May 2018 (Applications received after this deadline will not be considered)
• Only shortlisted candidates will be contacted.