Administrative Assistant

Job Brief

We are looking for a competent Administrative Assistant to organize and maintain the executive’s schedule and assist by performing a variety of administrative tasks. The goal is to contribute to the efficiency of the workflow by ensuring all assigned administrative duties are carried on timely and efficiently.

Responsibilities

• Perform technical typing/processing tasks in English, French, and Arabic
• Maintain executive’s agenda and assist in planning appointments
• Receive phone calls and redirect them and take messages
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Handle and archive confidential documents
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and coordinate with suppliers
• Maintain electronic and paper databases ensuring information is updated, organized and easily accessible
• Perform related job duties as required

Requirements

• Degree in executive secretary
• Proven experience as an executive secretary or similar administrative role
• Proficient in MS Office (Word, Excel, PowerPoint,…) and basic knowledge in SPSS
• In-depth knowledge of office management and basic accounting procedures
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Degree in business administration or relative fields