Basic Assistance Officer

Essential Responsibilities and Duties

Manage all BA program data linking to GIS data extraction, database updates, data sharing, and analysis

Support in managing the monthly activity planning as per set targets (monthly, quarterly, annually) and deadlines by the Program/Project Plan of Action in close collaboration with the DMU BA Focal Persons

Monitor and evaluate the implementation of the program to determine more areas for improvement and best practices

Maintain effective and efficient oversight, support, quality control and reporting systems and processes

Ensure updated project documents, for quality and timely implementation of project

Ensure regular field monitoring and modifications as required

Adhere to reporting guidelines for field trips, trainings etc.

Provide direction and monitor field staff in their implementation of the work plan and quality of technical activities

Facilitate requirements and make recommendation for planned activities

Facilitate and support in organizing planning meetings and workshops when required

Ensure relevant thematic issues are mainstreamed in the BA program if appropriate

Ensure that gender, protection, the environment, and other important cross- cutting concerns are taken into account in program design, implementation, and reporting; ensure that activities reflect the needs of specific groups and individuals e.g. elderly people, children, and people with disabilities

Operational/Technical Roles and Responsibilities

Provide inputs/review data and other documentation on the project to the BA Manager and support in the reporting process in accordance to LRC DMU established procedures and processes and assist in preparing periodic and ad-hoc reports on operational activities

Manage all CRM requests and reports that are relevant for information updates and financial aspects

Understand theoretical and operational similarities and differences between in-kind and cash transfer programing, to invest in the day-to-day decisions that need to happen, and to be better able to support branches with interventions, activity planning, and capacity building

Update records for the preparation of different reports on cash-based assistance for refugees

Implement criteria to raw data and finalize crosschecked and scored beneficiary lists

Ensure that monitoring and reports are prepared according to the tools adopted and timely delivered

Contribute to tool development, planning sessions, and attend coordination meetings as requested by the BA Manager

Contribute to the development of SOPs and updating the processes as needed

Assist in acquainting field operations and other programs in new features and changes to the BA program tools and systems by assisting coaching and on the job training when required

Undertake regular field monitoring visits and household level verification of beneficiaries

Coordinate with PMER Quality & Accountability focal points to ensure adequate program updates are being fed back to support with beneficiary communications