Administrative Intern – WaSH & Shelter

INTERSOS is a non-profit humanitarian aid organisation that works to bring assistance to people in danger, victims of natural disasters and armed conflicts. Established in 1992 with support from the Italian Federation of Trade Unions, its actions are based on the values of solidarity, justice, human dignity, equal rights and opportunities for all people and respect for diversity and coexistence, paying particular attention to the most vulnerable and the unprotected.

INTERSOS identifies with the core values of CONCORD, the European Confederation of NGOs; it adheres to international codes of conduct for humanitarian organisations and the values and principles expressed within those codes. INTERSOS is recognised by the Italian Ministry for Foreign Affairs, the European Commission and the principal UN agencies; it is privileged to hold an advisory status with the United Nations Economic and Social Council (ECOSOC).
INTERSOS is an independent association which, through its own humanitarian operators, intervenes to effectively answer the needs of people in serious crises situations, mainly in the world's poorest regions, who are suffering, deprived of rights, dignity and essentials goods. It maintains a flexible operating structure. The head office in Italy coordinates, supports and monitors the planned activities in the countries of intervention carried out by decentralised offices.

Job Purpose:

The Administrative Intern – WaSH & Shelter Department works under the supervision of the Senior Admin Finance Officer and Wash & Shelter Coordinator and is responsible for supporting INTERSOS activities and staff with administrative tasks on a daily basis to assess accuracy, completeness, and conformance to reporting and procedural standards.

Generic Duties:

• Maintain an organized and clear archiving system for all financial and administrative documents.
• Ensure the confidentiality and security of all financial and MOU files.
• Check and organize MOU files related to shelter activities.
• Organize and setup files.
• Support the admin by relevant tasks.
• Prepare separation receipts for each payment.
• Participate in Verifying and checking the calculation of BOQ and the separated payments.
• Perform day to day financial files related to MOUs.
• Prepare the purchase requests, invoices and payment requests for office & shelter/wash activities.  
• Check compliance with internal and donor procedures.
• Process payments per approved PRs/POs and verify transactions on compliance with financial procedures.
• Encoding/registration of payments for data entry in related files.
• Process backup reports after data entry.
• Support the admin team by relevant tasks.

Competencies: (Knowledge, Skills & Abilities)

Professional Competencies:

• 0-1 years of relevant work experience
• Computer literacy (Word, Advanced Excel – proficient in formulas and charting, outlook)
• Analytical and reporting skills

Behavioural competencies:

• High confidentiality and respect.
• Cultural Awareness
• Planning & Organizing.
• Attention to details.
• High degree of flexibility & Adaptability
• Very good communication skills