Administration Assistant

Responsibilities:

• Manage the Base Cash Books and Bank Books.
• Take responsibility for advances, prepare receipts and the payment of all expenditures.
•  Controlling the regular administrative payments (telephone, electricity bills, fuel bills, internet fees, water fees, etc)
• Preparing the monthly accountancy documentation. Close the monthly accountancy before the 1st of the following month and send to Capital office.
• Manage and properly archive the proof of expenditures (invoices codifying, allocations, stamps, placing in files).
• Prepare monthly expenses forecasts and responsible to fulfil the monthly cash request. (Make sure there is at any time treasury availability).
• Report to Finance & Admin Coordinator on a regular basis.
• Manage the administrative issues (rental contracts, insurance, …).
• Draw up a work plan.
• Liaise between Syria and Lebanon mission on administration and logistic.
• This ToR is not exhaustive and may be changed or amended by the mission management when necessary, According to the work needs.
• Any other work duties assigned by the Finance & Admin coordinator and by mission management.

Qualifications:

• Bachelor degree in business administration/accounting
• Ability to travel to Damascus, Syria, very frequently
• Excellent command of both English and Arabic languages
• One year experience in similar field
• Excellent communication skills
• Excellent reporting skills
• Ability to work independently with remote support
• Salary 900 to 1200, according to experience