Fieldwork Team Leader

Main responsibilities

• Overseeing sampling, recruitment, consenting participants, data collection (questionnaires and biological samples), documentation, data upload and entry, securing labelling and storage of biological samples (e.g., saliva and hair),
• Ensuring that the study is conducted to a high standard of ethics, quality, privacy and according to the protocol
• Leading the team of 8 interviewers

Main responsibilities and activities of the Team Leader can change according to the organization of the work and to the composition of the team.

Main activities

1. Data collection management

• Ensure that all team members are well prepared and organized for every day field trips (questionnaires, tablets, bags, biometric tools, tools for biological sample collection, etc.)
• Ensure that all families are contacted through themselves or interviewers ahead of time, located and an appointment was set with them prior to field visit
• Follow proper sampling procedures and lead/support team members in recruitment
• Ensure utmost privacy in collection and manage daily work with community leaders where collection is taking place
• Ensure that data is entered into study databases by all team members, keeping accurate written and computerized records, ensure that records are stored securely and maintain confidentiality of all electronically stored data
• Ensure that biological samples are collected, checked for quality, and stored correctly by all team members
• Assist in coordination to transport samples from/to Bekaa-Beirut
• Monitor data collection among all team members on a daily basis (daily supervision) and provide regular quality assurance/quality control
• Monitor data collection processes closely for challenges and make suggestions to the Field Work Coordinator
• Collect information from all team members about recruitment, consenting, challenges, refusals, etc.

2. Referral management

• Coordinate referrals with Field Work Coordinator and possibly case managers
• Collect any requested information concerning referrals in coordination with designated personnel

3. Logistics management

• Ensure that all needed tools, kits, tablets, documents, papers, and stationery are available, well-preserved and ready for daily collection
• Assess the needs of additional tools and kits ahead of time and communicate any needs to the Field Work Coordinator to ensure smooth flow of the collection
• Coordinate field trips in coordination with Field Work Coordinator as well as drivers, interviewers and other teams

4. Coordination and communication

• Communicate with other team leaders on a daily/hourly basis
• Exchange information on a daily basis with the Field Work Coordinator
• Act as a liaison between the interviewers and Field Work Coordinator to ensure smooth day-to-day flow of communications with the project teams
• Participate in regular/weekly meetings with the Field Work Coordinator and all the teams involved in data collection
• Assess the needs of the team and communicate these needs to the Field Work Coordinator

5. Reporting

• Submit daily and weekly reports on collection, progress, challenges, referrals, etc.
• Support the Field Work Coordinator in the monthly reporting, pertaining to the collection’s progress, recruitment, challenges, updates, and solutions
• Assist with the drafting and preparation of correspondence, reports and other project-related materials
• Ensure the production of summaries of the data collected and compiled, when required

6. Team management

• Manage the field work team under your direct supervision
• Coordinate with other teams to ensure standardization of collection
• Provide training and assistance to the team members, as needed individually and collectively, with the support of the Field Work Coordinator
• Plan annual leave for team members to ensure there is sufficient resource available at all times. Coordinate all leave requests with Field Work Coordinator before final approval to team members
• Conduct appraisal for team members, as requested