Programme Assistant (Cash Based Transfers) - Beirut

Under the direct supervision of the Programme Policy Officer – Head of the Cash Based Transfer (CBT) Unit, the incumbent will carry out the following functions:

• Monitor the receipt of necessary shipping, freight or other documents and notify the appropriate WFP officer of non-receipt;
• Maintain records on programme activities by extracting relevant information from reports, and other documentation; make information available for CBT Unit briefs.
• Receive newly issued Personal Identification Numbers (PIN) from the bank, match it with the requests sent and dispatch to respective sub-offices.
• Follow up on monthly distributions with the sub-offices and Lebanon One Unified Inter-Organizational System for e-cards (LOUISE) agencies, including plans, tracking of cards/PINs and ensure the processes are in line with the Standard Operating Procedures (SOPs) in place.
• Coordinate with UNHCR to ensure the distribution/validation servers are synchronized/updated and conduct monthly reconciliation with UNHCR and sub-offices.
• Draft statistical reports related to the Prepaid Card system.
• Assist in processing and registering payments using the WFP corporate system(s)
• Monitor open Purchase Orders (POs) and ensure closure upon completion of activities.
• Draft SOPs for each activity related to the CBT Unit.
• Keep all records and documents up-to-date and archived in a safe place.
• Attend meetings and draft the “minutes of meeting”; follow up on each of the notes and assure to respect the timelines.
• Act as a point of contact for resolution of general and daily operational queries requesting assistance where necessary.
• Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.
• Perform other related duties as required.