ADMIN / GRANT OFFICER

Duty Details

• Reviews Tdh partners’ financial reports; provides technical assistance to partners to enhance the finance and administrative organization and internal controll 
• Identify the needs and support partners staff to increase their competence in preparation of Finance internal reports, donor financial report in alliance with donor’s reporting requirements.
• To work on overall financial monitoring and support capacity building for Lebanon office and partners and to practice rigorous financial control mechanism.
• To make sure that Tdh financial procedures, policies and requirements are implemented in compliance with the applicable regulations,especially when dealing with any transactions; provides initiative to review current guidelines and proposes relevant recommendation.
• Review and validates all accounting records and supporting documentation for all financial transactions are maintained in a systematic order and in safe and secure conditions in the field office and sub-offices. 
• Review and validates data entry and reconciliation in the system; ensures that work advances are accounted for in line with Tdh and donors ‘financial guidelines.
• Manages daily operation in the area of accounting system which is in line with Tdh and donor requirements, maintains cash and non-cash transactions, manages bank transactions, ensures the use of proper and correct budget code; monitors cash payment and ensures the records or entries are up-to-date

• Complies with Finance and Procurement guidelines when dealing with any transactions; provides initiative to review current guidelines and proposes relevant recommendation. 

• Participates in preparation of annual requests for funds (concept notes), budget and other funding requests; provides financial support to Program Team; prepares financial reports for activities using Tdh specific format; close monitoring on budget and revision in collaboration with HQ. 

• Identify the needs and support development of staff and to increase their competence in preparation of Finance internal reports, donor financial report in alliance with donor’s reporting requirements . 

• Build the capacity of national staff to develop their analytical skills especially with regards to Budget Vs Actuals.

• Provide guidance and develop the Finance staff of the field office and sub-offices

• Takes part of regular staff meeting and respects to the weekly task report in line with performance management
• Supervise, lead, and advise the Admin Finance team

•  Participate in the recruitment process and carry out job performance appraisals for all staff reporting to the Administrative Finance Coordinator.

• Takes part of payroll preparation in line with national fiscal. 

• Provides feedback and enhances internal controls to satisfy Tdh audit requirements; takes part of providing data and records during the audit process; reports immediately on irregular spending to Senior Finance and Accounting Officer or Country Manager as deemed appropriate.