Business Support Assistant (Fleet Management) - Beirut Country Office

Within delegated authority and under the direct supervision of the Admin Associate and the overall supervision of the Head of Administration, the Admin Assistant will be responsible for the following duties:

• Maintain an updated database containing information on vehicle location for all of Lebanon
• Receive and respond requests from other units to assign drivers for missions ensuring a proper rotation is always maintained within the driver pool.
• Reconcile the monthly fuel consumption for Vehicle.
• Maintain updated individual files for all vehicles ensuring all required information is included.
• Verify all vehicle logbooks are properly filled.
• Follow up with insurance company in case of Accidents and monthly Renewals.
• Follow up with Dubai Office regarding the new vehicle lease / insurance / request for additional equipment / Renewal of existing vehicles lease / shipment
• Request and follow-up on security clearances for field visits
• Track drivers’ overtime records and issue reports as needed
• Supervise drivers and ensure trainings are provided for safe driving
• Create Purchase Requests (PRs) and Purchase Orders (POs) for all the items related to vehicles / Support Service.
• Prepare all required reports and statistical information for the transport unit.
• Coordinate with admin assistants in the field on field missions and UNIFIL clearances
• Act as an alternate for Asset Management
• Perform any other duty as required